Senior Admin Executive (Renovation and Facility Support - Finance & Facilities Management

Roles & Responsibilities

Facilities Operation (Maintenance & Facility Support)

• Respond promptly to maintenance requests, troubleshoot issues and coordinate corrective works
• Maintain clear communication with centre staff and provide updates on maintenance progress and timelines
• Support workplace safety and ensure compliance with organisational policies and regulatory requirements
• Conduct scheduled walkthroughs and regular preventive maintenance
• Lead and drive continuous improvement initiatives to enhance maintenance processes and improve operational efficiency across the centres

Facilities Operation (Renovation)

• Project Planning and Initiation
• Develop structured renovation project plan based on funder guidelines and centres’ needs (scopes, timelines, budgets, and specifications)
• Prepare and evaluate procurement documents including Invitation to Quote/Tender proposals, review quotation and recommend vendor selection in line with procurement requirements
• Liaise with funder and other bodies to secure project and funding approval
• Project Coordination and Execution
• Supervise renovation works and ensure work is carried out in accordance with approved plans, specifications, and safety requirements
• Coordinate with consultants, contractors, centre staff and other stakeholders to ensure timely project completion with minimal disruptions to operations
• Compliance and Documentation
• Ensure all works comply with BCA, SCDF, MOH, and other regulatory standards
• Maintain full project documentation for audit trail
• Prepare reports to update internal management and MOH on project progress and fund utilisation
• Post-Project and Handover
• Conduct joint inspections and ensure defects are rectified
• Facilitate project handover

Requirements:

• Degree or Diploma Holder in Building, Project Management, Facilities Management, Engineering or a related field
• Minimum 3 years of experience in maintenance, facilities support and project management
• Experience in government-funded project documentation or reporting is advantageous
• Hands-on, proactive and able to manage multiple projects simultaneously and independently
• Good interpersonal and communication skills to manage internal and external stakeholders

If you are interested to join us, please apply via Fei Yue Career Portal: https://careers.fycs.org/

For your privacy and security, kindly refrain from including your NRIC number in your application form or resume.

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Renovation
Senior Executive Leadership
Documentation
Project Reports
cost quotation
Procurement
Project Management
Facility Maintenance
Reporting
Project Coordination
Building Management
Facilities Management