Purchasing Executive

Roles & Responsibilities

Job Responsibilities:

• Manage the process of purchase orders and ad hoc local purchases, ensuring accuracy, timeliness, and compliance with company policies.
• Source and negotiate with suppliers to secure the best possible prices, payment terms, and delivery schedules, while maintaining strong supplier relationships.
• Collaborate with the Sales team to review forecasts, align purchasing plans with projected demand, and ensure prompt follow-up when goods arrive at the warehouse.
• Work closely with the Warehouse team to confirm timely receipt of goods, verify product quality and quantity, and ensure proper handling and storage of perishable items.
• Coordinate closely with the warehouse, inventory, and logistics teams to monitor stock turnover, prevent overstocking or stockouts, and manage perishable inventory effectively.
• Monitor stock levels, report discrepancies or variances, and coordinate corrective actions to prevent shortages, delays, or overstocking.
• Liaise with internal teams (Sales, Warehouse, Finance, and Logistics) to ensure smooth operations, efficient order flow, and resolution of issues.
• Maintain accurate purchasing records, contracts, and supplier documents in line with company standards and audit requirements.
• Prepare periodic reports to Purchasing Manager/Finance (spend summary, outstanding POs, supplier status).
• Perform any other responsibilities or projects as assigned by management to support business objectives.

Requirements:

• Diploma or higher qualification in Supply Chain Management, Procurement, Business Administration, or other related fields
• At least 2 years of relevant working experience in procurement, purchasing, or supply chain management.
• Familiarity with purchasing and handling of food products, particularly perishable goods.
• Proficient in Microsoft Excel, with strong skills in Pivot Tables, V-Lookup, and data analysis.
• Strong written and verbal communication skills with the ability to liaise effectively with suppliers and internal stakeholders.
• Knowledge of SAP Hana or other ERP systems will be highly advantageous.
• Registered Customs Declarant certification will be an added advantage.

Tell employers what skills you have

Negotiation
Microsoft Office
Microsoft Excel
Data Analysis
ERP
Purchasing
Administration
SAP HANA
Procurement
SAP
Supply Chain Management
Vlookup
Sourcing