Part-Time HR Assistant

Roles & Responsibilities

Part-Time HR Assistant

Position Overview

We are looking for a creative, organised and proactive Part-Time HR Assistant to support our HR team in recruitment, employee engagement activities, event planning and general HR administration.

This role is ideal for someone who enjoys organising events, creating engaging content and coordinating with people, while also being comfortable handling day-to-day administrative tasks.

You will work closely with the HR Manager to support recruitment initiatives, coordinate company events and employee activities, prepare HR communications and ensure administrative matters are completed accurately and on time.

We welcome candidates who are creative, resourceful and familiar with current design tools and digital platforms.

Key Responsibilities

1. Event Planning & Employee Engagement

• Assist in planning, organising and coordinating company events, including Dinner & Dance, town halls, festive celebrations, employee engagement activities and other corporate events.

• Support event planning from concept development to execution, including themes, programmes, decorations, logistics and coordination with vendors.

• Design event-related materials such as posters, invitations, announcements, presentation slides and other visual content.

• Research and recommend creative event ideas, activities and engagement initiatives.

• Coordinate event arrangements, including venue bookings, catering, quotations, registrations and event materials.

• Assist with event photography, content preparation and post-event administrative follow-ups.

• Work with relevant departments to ensure the smooth execution of company events and activities.

2. Recruitment & Employer Branding

• Assist in preparing and posting job advertisements across relevant recruitment platforms.

• Create visually appealing recruitment posters, job advertisements and other recruitment-related materials.

• Coordinate interview schedules, communicate with candidates and follow up on recruitment arrangements.

• Maintain recruitment trackers, candidate records and interview documentation.

• Support recruitment campaigns and explore creative ways to attract suitable candidates.

• Assist with onboarding arrangements, including preparing welcome materials and coordinating new employee orientation.

• Support employer branding initiatives to enhance the company's image as an employer.

3. HR Communications & Creative Support

• Design internal HR communications, including employee announcements, notices, newsletters, posters and presentation materials.

• Assist in developing creative content for employee engagement, recruitment and HR-related initiatives.

• Ensure HR communications are clear, professional, visually appealing and consistent with the company's corporate image.

• Keep up to date with relevant design trends, digital tools and creative platforms to improve the quality of HR communications.

• Assist with other creative projects and initiatives assigned by the HR Manager.

4. General HR Administration & Ad Hoc Support

• Assist with day-to-day HR administrative tasks, documentation and record keeping.

• Liaise with employees, vendors and relevant departments on HR-related administrative matters.

• Support other HR projects and perform ad hoc administrative duties as assigned by the HR Manager.

Key Requirements

• Diploma or equivalent qualification in Human Resources, Business Administration, Marketing, Communications, Events Management or a related discipline.

• Candidates currently pursuing a relevant qualification are welcome to apply.

• Prior experience in event planning, recruitment, HR administration or a similar coordination role is preferred.

• Proficiency in Canva and Microsoft Office (Word, Excel and PowerPoint) is required.

• Familiarity with other design tools, video editing applications or digital content creation platforms will be an advantage.

• Creative mindset with a good eye for design, layout and visual presentation.

• Good organisational and time-management skills, with the ability to manage multiple tasks and deadlines.

• Good written and verbal communication skills.

• Comfortable coordinating with employees, candidates, vendors and external parties.

• Able to handle confidential employee information with professionalism and discretion.

• Able to work independently while collaborating effectively with the HR team and other departments.

Personal Attributes

We are looking for someone who is:

• Creative and resourceful: Able to contribute fresh ideas for events, recruitment campaigns and employee engagement activities.

• Organised and detail-oriented: Able to coordinate multiple activities while ensuring accuracy and timely completion.

• Proactive and dependable: Takes initiative and follows through on assigned responsibilities.

• Tech-savvy: Comfortable using digital design tools, recruitment platforms and productivity applications.

• Adaptable: Willing to support different HR activities and take on ad hoc assignments when required.

• A team player: Enjoys working with people and coordinating across different departments.

What We Offer

• Flexible part-time working arrangement.

• Hands-on experience in corporate event planning, recruitment and employee engagement.

• Opportunities to contribute creative ideas and take ownership of assigned projects.

• Broad exposure to HR operations and administration within an SME environment.

• Opportunity to develop practical skills in event coordination, recruitment, content creation and HR communications.

• Potential opportunity for longer-term or expanded responsibilities based on business needs and performance.

Application

Interested candidates are invited to submit their resume/CV, stating their relevant experience, qualifications and availability for part-time work.

Please indicate your preferred working days and hours per week in your application.

Candidates with relevant design or creative experience are encouraged to include a portfolio or samples of their work, such as event posters, recruitment advertisements, presentations or other creative materials.

Only shortlisted candidates will be contacted.

All employment decisions will be made based on merit and the requirements of the role.

Tell employers what skills you have

Contracts Evaluation
Job Postings
Administrative Roles
Advertising
Talent Acquisition
Human Resource Practices Implementation
Maintaining Employee Records
Handled Employee Orientation and Training
Interview Scheduling
filling in paperwork
HR Reports
Attention to Detail
Diversity and Inclusion Management
Recruitment Advertising
Time Management
Administrative Support
Human Resources
Administer Hr-Related Documentation
Recruitment
Recruitment Activities