Part-Time Administrative Executive Assistant

Roles & Responsibilities

Job Summary

We are seeking a proactive, highly organised Part-Time Administrative Executive Assistant to provide comprehensive administrative and operational support to the leadership team, ensuring efficient daily operations and contributing to strategic initiatives.

Responsibilities

• Manage and coordinate executive calendars, appointments, meetings, and events to optimise time management and operational efficiency
• Arrange meeting invitations, prepare agendas, and coordinate schedules with internal and external stakeholders to facilitate seamless communication
• Monitor deadlines, reminders, and follow-ups to ensure timely completion of key priorities
• Provide comprehensive administrative support to leadership across daily operations, projects, and business initiatives
• Prepare accurate and professional correspondence, reports, presentations, and business documents to support decision-making
• Maintain organised records, documentation, and filing systems while safeguarding confidentiality
• Conduct research and gather relevant information to prepare concise reports and briefing materials that support strategic planning
• Compile and analyse data from multiple sources to enable informed discussions and operational planning
• Coordinate with internal departments and external stakeholders to ensure smooth day-to-day operations
• Execute ad hoc administrative assignments and special projects as required
• Identify and implement opportunities to improve administrative processes and enhance operational efficiency

Preferred competencies and qualifications

• Diploma or higher qualification preferred
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Strong organisational and time management skills to manage multiple priorities in a fast-paced environment
• Ability to work independently with minimal supervision, demonstrating initiative, accountability, and sound judgement
• Excellent verbal and written communication skills to interact professionally with stakeholders at all levels
• Strong planning, coordination, and follow-through abilities to ensure accurate and timely task completion
• High level of discretion when handling confidential information

Other Information

Interested applicants, please write in through Jobsbank with detailed resume in MS Word format. Please provide: 1) Availability 2) Current/Expected salary 3) Reasons for leaving previous employments We regret that only shortlisted candidates will be notified.

• EA License Number: R1876699

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Tell employers what skills you have

Executive Calendar Management
Coordination
Office Applications
Task Scheduling
personal documentation
Schedule Management
filing systems
Executive Level Administrative Support
Developing Skills
High Level Of Confidentiality
Performance Qualification