Part-Time Office Administrator (Central)

Roles & Responsibilities

Job Summary

We seek a proactive, organised Part-Time Office Administrator to support daily operations in a fast-paced environment. You will collaborate with leadership, clients, and partners to ensure efficient, professional business workflows.

Responsibilities

• Manage and coordinate calendars, appointments, and meeting schedules to optimize leadership time
• Organise meeting invitations and communicate schedules, deadlines, and follow-ups to key stakeholders
• Anticipate scheduling conflicts and prioritise urgent matters to support effective time management
• Provide comprehensive administrative support to the leadership team, enabling smooth decision-making
• Liaise professionally with clients, internal teams, insurers, and external partners to maintain strong relationships
• Coordinate daily operational activities to ensure efficient business workflows and timely task completion
• Arrange meetings, prepare agendas and supporting materials to facilitate productive discussions
• Record meeting minutes and monitor follow-up actions to ensure timely completion of assigned tasks
• Facilitate clear communication and coordination among stakeholders to support collaboration
• Conduct research and gather relevant information to support business planning and informed decisions
• Prepare accurate reports, presentations, correspondence, and business documents with professionalism
• Maintain organised records and handle confidential information with discretion and integrity

Preferred competencies and qualifications

• Diploma or higher qualification preferred
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Friendly and confident communicator able to build positive relationships with clients, colleagues, and stakeholders
• Strong organisational skills to manage multiple priorities and deliver quality work within deadlines
• Self-motivated and resourceful problem solver who works independently and demonstrates initiative
• Excellent written and verbal communication skills with strong planning, coordination, and follow-through abilities

Other Information

• EA License Number: R1876699

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Tell employers what skills you have

Calendar Management
Professionalism
Well Organised
Meeting Scheduling
Interpersonal Skills
People-oriented
Effective Client Communication
Client Liaison
Priority Management
Managing Daily Operations
Time Management
Executive Level Administrative Support
Appointment Scheduling
Insurance
Performance Qualification