Facilities & Administration Executive

• Oversee day-to-day facilities and workplace activities including building inspections defect tracking maintenance schedules and repair coordination.
  
• Arrange preventive maintenance breakdown support contractor visits and minor workplace improvement works to ensure timely completion.
  
• Administer facilities service requests by coordinating vendors or technicians monitoring progress and maintaining accurate completion records.
  
• Maintain documentation for facilities assets building plans licenses certificates warranties service contracts and renewal schedules.
  
• Coordinate workplace services such as cleaning pest control air-conditioning electrical systems fire-safety systems security/access systems and common-use equipment.
  
• Facilitate quotation sourcing purchasing documentation invoice verification vendor follow-ups and facilities expenditure monitoring.
  
• Control PPE uniforms life vests and safety-equipment inventories including issuance records stock replenishment servicing schedules and equipment tracking.
  
• Provide administrative coordination for WSH ISO audit regulatory and compliance-related activities including document filing action tracking and evidence preparation.
  
• Support general office administration by managing workplace supplies signage meeting-room equipment shared records and cross-department facilities requirements.
  
• Compile regular facilities performance reports covering maintenance status outstanding defects contract expiries PPE activities expenditure vendor issues and WSH/ISO follow-up actions.
  
  

Requirements

• Minimum GCE O-Level with relevant experience or NITEC/Higher NITEC/Diploma in Facilities Management Business Administration Building Services Supply Chain Safety or a related discipline.
  
• At least 3 years of relevant experience in facilities or operational administration involving building maintenance contractor/vendor coordination purchasing and PPE or inventory management.
  
• Practical knowledge of preventive maintenance facilities services service-contract administration purchasing documentation invoice processing and basic building systems; experience in an engineering marine industrial warehouse or technical environment is advantageous.
  
• Proficient in Microsoft Office particularly Excel Word PowerPoint and Outlook with the ability to maintain trackers registers expiry schedules reports and basic expenditure analysis; familiarity with ERP NetSuite is beneficial.
  
• Strong organisational follow-up record-keeping communication and problem-solving skills with the ability to manage multiple deadlines work independently coordinate with internal and external stakeholders and maintain accurate documentation.
  

Clarence Khoh

R1552376

Required Skills:

Hiring Facilities & Administration Executive

Employment Type : Full Time
Experience: years
Vacancy: 1
Monthly Salary Salary: 3500 - 4200