Project Assistant (CEO Office)

Roles & Responsibilities

Responsibilities

Facility related project:

· Raise Purchase Requisitions (PRs) and follow upon procurement matters.

· Coordinate with Finance on progressive claims and payment submissions.

· Maintain proper filing and document control, including hard-copy transmittals and scanned records.

· Coordinate security briefings and safety inductions for contractors and visitors.

· Ensure required documents, such as name lists, competency passes, Safety Data Sheets and method statements, are complete before submission.

· Monitor induction status and send confirmation notices.

· Assist with security administration, including T-pass applications and data entry.

· Attend daily site coordination meetings and compile contractor headcount information.

· Coordinate bi-weekly progress meetings, including invitations, room bookings, attendance and meeting minutes.

Investor relations / Annual Report:

· Support the preparation of the Annual Report, including drafting, proofreading and data entry.

· Assist with AGM logistics and coordination.

· Provide administrative and logistical support for Environmental Committee initiatives.

· Perform general administrative duties such as scanning, verification and records disposal.

· Perform any other tasks as may be assigned by the supervisor.

· Ensure compliance to relevant government regulations and company’s quality, safety, health and environmental (QSHE)policies, practices and procedures at all times.

Requirements

· Fresh graduates are welcome to apply.

· Experience in administration or document control is preferred.

· Proficient in Microsoft Office with good written and proofreading skills in English.

· Comfortable working in both office and outdoor/site environments.

· Comfortable interacting with contractors, consultants and site personnel.

· Able to work independently with minimal supervision and manage multiple tasks.

· Good organizational skills and attention to detail.

· A responsible team player with good communication and good organizational skills.

Tell employers what skills you have

Procurement Procedures
Graduate Recruitment
Document Control
Managing Subcontractors
Security Administration
Microsoft Office
Construction
Organisational Skills
Induction Process
Maintaining Filing Systems
payment of claims
Office Skills
Healthy Work Environment
Facility Design
Multitasking
Project Timeline
Team Leadership
Safety Consulting