Admin Assistant – Maintenance Services

Roles & Responsibilities

Job Description

We are looking for a responsive and organised Admin Assistant to support the daily administrative and coordination work of our maintenance services.

Key Responsibilities:

• Coordinate communication and arrangements between the company and customers
• Prepare invoices and related documents
• Handle general administrative and documentation work
• Assist with purchasing and sourcing of maintenance materials
• Coordinate delivery and logistics arrangements
• Follow up with customers, suppliers and internal teams on outstanding matters
• Maintain proper records and ensure documents are updated and filed accordingly
• Support other administrative duties as required

Job Requirements

• Good command of spoken and written English for communication with customers, suppliers and colleagues
• Proficient in Microsoft Office, especially Word and Excel
• Good attention to detail and accuracy in handling documentation
• Able to respond promptly and follow up on tasks in a timely manner
• Proactive, organised and responsible
• Able to manage multiple tasks and work independently
• Previous administrative, purchasing, logistics or maintenance-related experience will be an advantage
• Fresh graduates and candidates with relevant transferable skills are welcome to apply

What we are looking for:
Someone who is quick to respond, takes ownership of tasks, follows up proactively and gets things done without needing constant reminders.

We welcome applications from all suitably qualified candidates. Selection will be based on skills, experience and suitability for the role.

Interested candidates may submit their CV for consideration. Shortlisted candidates will be contacted for a video interview.

Tell employers what skills you have

supplier liaison
Co-Ordinate Deliveries
Good Documentation Practices
Microsoft Office
Timely Communication
Maintaining Filing Systems
Well Organised
Purchasing Materials
Preparing Invoices
Maintenance Training
Logistics
Writing to customers
Multitasking
Documentation and Administration
Customer Communication
Recruitment