Temp Executive - Built Environment and Maritime Cluster Operations and Admin Centre

Roles & Responsibilities

Built Environment and Maritime Cluster Operations and Admin Centre (BEM COAC) provides operations and administrative support to 2 schools: The Singapore Maritime Academy (SMA) and the School Architecture & the Built Environment (ABE).

The incumbent will be part of the BEM COAC team which provides administrative support to the various functions for both SMA and ABE at cluster level, and projects relating to digitalisation. He or she is expected to work closely with all levels of staff and the school’s external stakeholders. Successful candidates will be expected to be resourceful and innovative with initiative and good communication skills.

Responsibilities:-

· Manage and maintain various school/cluster databases and document depository to meet the current guidelines

· Support operations of the school including counter services, processing student requests and assignment submissions.

· Assist in adjunct lecturer management including audit processes

· Assist in service excellence functions including submission of quarterly service awards

· Assist in internal and external school and cluster events such as staff welfare, alumni and graduation.

· Develop innovative solutions to digitalise processes and digitize hardcopy data

Requirements:-

· At least 2-4 years’ relevant work experience in office administration

· People-oriented with strong interpersonal, verbal and written communication skills

· Self-driven, independent and a team player with good event organization skills

· Must be proficient in Microsoft suite and Power Apps. Proficiency in other digital platforms such Adobe applications and other GovTech platforms would be an advantage

· Knowledge/experience in student management systems/processes would be an advantage

Successful applicant will be offered a 11-month contract.

Tell employers what skills you have

Process Audits
Preventive Maintenance
Microsoft Excel
awards submission
HVAC
Digital Production
Audit Management
Excellence in Service
Support students
Database Management
student enquires
Employee Welfare
Alumni Relations
outside events
Able To Work Independently
Facilities Management