6 Months Contract Senior Executive Assistant (Admin Operations) #HZTK

Roles & Responsibilities

Location: One-north
Working Hours: Mon-Fri Office Hours

Job Overview

We are seeking a proactive, organised and detail-oriented Senior Executive Assistant to provide comprehensive operational and administrative support to the Community Operations team. The successful candidate will support the delivery of community-based programmes and services aimed at promoting healthy lifestyles and improving population health outcomes.

Key Responsibilities

• Provide administrative support for the day-to-day operations of Community Care programmes and services.
• Perform data entry, appointment scheduling and service billing accurately and in a timely manner.
• Maintain and update operational databases and systems in accordance with established guidelines and procedures.
• Coordinate staff onboarding and offboarding activities, including system access requests, equipment provisioning and account termination.
• Ensure new hires receive the necessary access rights, equipment and resources on their first day of work.
• Ensure all access rights are terminated and equipment is recovered promptly upon staff departure.
• Manage and respond to enquiries received through phone calls and other communication channels.
• Provide professional, responsive and timely assistance to residents, partners and internal stakeholders.
• Escalate enquiries or issues appropriately when required.
• Monitor and maintain inventory levels of consumables, equipment and operational supplies.
• Coordinate procurement and replenishment activities to ensure operational readiness.
• Maintain accurate inventory records and support logistical arrangements as required.
• Support community events, outreach programmes and related activities when required.
• Undertake other duties, assignments and projects as directed by the supervisor.

Requirements

• Min. Diploma in any discipline.
• At least 2 years of relevant working experience in administration, operations or customer service.
• Strong organisational and administrative skills, with excellent attention to detail and accuracy.
• Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint.

Interested candidates, kindly send a copy of your resume to: healthcare7@recruitexpress.com.sg

Jessica Fong Zhi Tong [R1879124]

Email Address: healthcare7@recruitexpress.com.sg

Recruit Express Pte Ltd

EA License No: 99C4599

Tell employers what skills you have

Onboarding
Microsoft PowerPoint
Answering Phone and Email Queries
Professionalism
Organisational Skills
Senior Executive Leadership
Office Applications
Maintain Discipline
Data Entry
Care Assistance
Access Control Consulting
Acquisition of Equipment
Appointment Scheduling
relationships with internal stakeholders
High Level Of Accuracy
Enterprise Database System Administration