Accounts Executive

Roles & Responsibilities

1. Accounts Payable (AP) Operations

• Perform 3-way matching of Purchase Orders (PO), Good Received Notes (GRN), and Supplier Invoices.
• Enter vendor invoices, debit notes, and credit notes into the accounting system with correct GL account coding and tax treatment.
• Verify supplier bank account details and ensure proper internal authorization approvals before payment processing.
• Prepare payment batches for management release.
• Maintain an updated AP Aging Report and manage supplier payment schedules to avoid credit holds.

2. Vendor Management & Reconciliation

• Perform monthly vendor statement reconciliations against ledger balances; investigate and resolve discrepancies promptly.
• Handle vendor queries regarding payment status, invoice disputes, and receipt confirmations.
• Maintain master vendor data in the ERP systems.

3. General Accounting & Support

• Process employee expense claims and petty cash disbursements.
• Assist the Senior Accounts Executive with routine bank reconciliation and cash flow tracking.
• Assist in organising and maintaining systematically filed accounting documents (tax invoices, payment vouchers, bank statements) for audit readiness,
• Support in annual audits by retrieving requested supporting schedules and documentation.
• Ad hoc duties as assigned by Manager.

Requirements:

• Minimum LCCI/ Diploma in Accounting or equivalent.
• 2-3 years of relevant accounting experience.
• Proficient in MS office (Excel) and have experience in using ERP system.
• Able to work independently to meet datelines.

Tell employers what skills you have

Account Reconciliation
Account Management
Accounts Payable
Microsoft Office
Microsoft Excel
Accounts Administration
Tax
Journal Entries
Accounting System
Data Entry
Bank Reconciliation
Accounts Receivable
Accounting
Attention to Detail
Spreadsheets
Accounting Software
Microsoft Word
Scheduling
Able To Work Independently