Construction Project Admin [SL]

Roles & Responsibilities

• Prepare meeting minutes and manage project documentation, records, and staff timesheets.
• Ensure all documentation complies with audit requirements and adheres to ISO policies and procedures.
• Receive and direct visitors, respond to site enquiries, and coordinate with the HQ corporate office.
• Manage telephone calls, emails, and correspondence on behalf of the Project Director and project team members, redirecting matters where appropriate.
• Prepare petty cash reports, payment recommendation forms, purchase requisitions, purchase orders, work orders, and requests for quotations (RFQs).
• Negotiate with subcontractors and suppliers to obtain the best pricing and procurement terms.
• Plan and coordinate transportation route schedules.
• Source materials, tools, machinery, equipment, and other miscellaneous project-related purchases.
• Compile and verify supporting documents such as Delivery Orders (DOs) and invoices for payment processing and approval.
• Provide administrative support to the Project Director and QS Manager on ad hoc matters.

Requirements

• GCE ‘O’ Level qualification or equivalent.
• 3 years experience in construction or relevant field.
• Proficient in Microsoft Office and computer-literate.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

EA License No: 20C0270

EA Personnel No: R22110981

EA Personnel Name: Law Mei Fong

Tell employers what skills you have

sourced materials
relevant data
Liaising with project stakeholders
project management meetings
Construction
Purchase Requisitions
Supplier Negotiation
RFQ
coordinate with other business departments
Machinery
Computer Literacy