Human Resource Officer

Roles & Responsibilities

Recruitment

• Coordinate job postings and manage applicant submissions
• Prepare pre-employment documents & ensure completeness of application submissions
• Liaise with clients for candidate approvals including submission and follow-ups

Onboarding

• Handle work pass process
• Prepare and explain employment contracts and follow up on signed LOAs & Addendums
• Create and maintain employee P-files
• Arrange agreements for onboarding (PPE & Company assets)
• Set up new joiner accounts under HRIS and conduct pre-commencement briefings
• Notification to site admin/client on commencement dates
• Conduct orientation & track/ follow up on signed onboarding documents and orientation forms

Operations

• Manage staff movement (New join/resigned staff/transfer staff etc) & update monthly manpower report
• Support in payroll process ( i.e HR/finance report, master list, payslip etc)
• Manage leave records, approvals, notifications and acknowledgements
• Source & arrange stand-in, inform client/site/finance department
• Dissemination, acknowledgement and keeping record of signed policies
• Handle staff enquiries/grievances/ disciplinary cases
• Managing appraisal (if required)

Training

• Verify that employees possess required certifications and coordinate relevant training courses to ensure compliance with requirements
• seek management approval for training arrangement and handle course registration to ensure compliance and workforce readiness.
• Monitor training fund (if any).

Offboarding

• Collect resignation reason and formal acknowledgement
• Notify internal and client/site teams of departure
• Check through final timesheet submission
• Manage offboarding checklist and handover process

Any other ad hoc duties as assigned.

Requirements:

• 1-2 years of experience as HRBP or generalist role
• Minimum Diploma in HR or any relevant fields
• Ability to multi-task and meet tight deadlines/sudden situations
• Proactive and does not avoid conflicts/difficult situations & employees
• Demonstrated ability to build and sustain relationships with people at various levels, with sound influencing capability
• Ability to negotiate and problem solve

Tell employers what skills you have

Appraisals
Resolve Staff Complaints
Payroll Processing
Maintaining Employee Records
Asset Protection
Leave Management
Stand Design
Staff transfers
Employment Contracts
policy documents
work processes
managing the HRIS
Human Resources
Disciplinary Actions
registration documentation
delivery notifications