Volunteer Deployment Officer (6 Months, Outram Park)

Roles & Responsibilities

Job Scope:
Volunteer Deployment Operations (22 Hr per week)

• Maintain the Health Ambassador Network Deployment Master List.
• Publish deployment opportunities on the Volunteer Management System (VMS) and volunteer.gov.sg.
• Prepare deployment descriptions, icons and event details.
• Publicise deployment opportunities through Health Ambassador Network WhatsApp Communities.
• Monitor volunteer registrations via VMS and WhatsApp.
• Screen, assign and register Health Ambassadors (HAs) for deployments.
• Generate attendance lists and coordinate attendance verification with Health Programme Managers (HPMs).
• Process deployment cancellations and reimbursement administration through VMS.
• Perform attendance reconciliation and volunteer reimbursement notifications.

Engagement Operations (2 Hr per week)

• Coordinate administrative support for Health Ambassador Network engagement events such as Health Ambassadors Day, Townhall and Lohei.
• Send invitations and reminder emails to volunteers.
• Book meeting rooms and coordinate venue logistics.
• Verify vendor invoices and supporting documents for payment processing.

Logistics & Inventory Management (6 Hr per week)

• Coordinate delivery of Health Ambassador Network logistics with ST Engineering Logistics Warehouse.
• Liaise with Polyclinics, Active Ageing Centres (AACs), Community Hospitals and partners.
• Maintain inventory records, including t-shirts and programme materials.
• Monitor inventory movement and replenishment.

Health Ambassador Network Operations Support (6 Hr per week)

• Support the planning team in compiling operational data and tracking outreach efforts for community partnerships and integrated citizen engagement.
• Support data management requests while ensuring compliance with governance and approval processes.
• Provide operational support to Project Leads in partner engagement activities.
• Update and maintain the Partnership Master List.
• Coordinate operational activities with partners including RHS, SSA, PA, AIC, IMDA, ROs and other community stakeholders.

Reporting & Administration (4 Hr per week)

• Compile deployment statistics and volunteer feedback.
• Generate operational reports and dashboards.
• Maintain deployment databases and operational records.

Requirements:

- Prior similar experience

Duration: Imm to Mar 27
Working Hours: Mondays to Fridays (office hours)
Location: Outram Park

Salary: $17/H

EA License No.: 96C4864

Reg. No.: R22110485 (Shanice Lim Xin Ni)

Tell employers what skills you have

Government
Volunteer Engagement
VMS
Defense
on Location
Screen Design
Parks
Health Information Exchange
Attendance Management
event documentation
Wellbeing
Volunteer Management
Patient Registration
Scheduling
Deployment
Workplace Safety and Health