HR & Admin Executive

Roles & Responsibilities

Responsibilities:

HR Functions:

• Monitoring of work pass expiry and assist with renewals and HR documentation

• Maintain headcount report and HRIS updates

• Maintain employee e-P files

• Support HR letters (confirmation, extension, 3rd party reference check letters)

• Prepare contract renewals for review by HR Manager and update HR system and ensure accurate annual leave is credited

• Scan and update Director’s monthly expense claims for reimbursement

• Support government surveys (MOM, IMDA etc)

• Support HR Manager on monthly insurance tracking and yearly renewal

• Support staff training application, submitting government claims, certifications and maintaining training records

• Validate pre-employment medical invoices to finance

• Cancellation of work passes where applicable

• Set up and maintenance of laptop and account access for a small group of employees (ad-hoc basis)

• Any other duties as assigned

Office Administration:

• Manage general office administration including processing and tracking office expenses and payments

• Office pantry and stationary supplies and vendors coordination

• Maintain and top up first aid box items (every 6 months)

• Creation of quarterly newsletters and festive greetings

• Check mailbox, scan & file letters

About You:

• Diploma in HR, Business Administration or related field

• Microsoft Office (Excel, Word, PowerPoint) and Google Workspace

• Familiarity with HRIS/payroll system (Info-Tech) is advantageous but not necessary

• Knowledge of Singapore Employment Act and MOM regulations

• Attention to detail and positive learning attitude

Tell employers what skills you have

Certifications
Staff Training
Hr Administration
Microsoft Office
Microsoft Excel
Hr Assistance
Renewals
Reference Checking
Expense Claims
Submit Claims
insurance policy management system
employee information files
Administrative Support
managing the HRIS
Human Resources
Surveys