12m Contract ESP Administrator #HFT

Roles & Responsibilities

Working Arrangement: 4 days WFO, 1 day WFH
Number of Vacancies: 2

Job Responsibilities

• Assist with the preparation, review and execution of contracts and Non-Disclosure Agreements (NDAs) through wet-ink and electronic signing processes.
• Coordinate and schedule interviews, meetings and other business appointments.
• Maintain and update procurement records, including contracts, purchase orders and vendor information.
• Provide end-to-end administrative support for low-value purchases and manage straightforward subscriptions independently.
• Liaise with vendors on user administration matters, including adding, removing or transferring users.
• Support invoice processing and related administrative activities.
• Monitor contract renewal dates and coordinate the renewal process.
• Enter and maintain accurate procurement records in relevant procurement management systems, such as INFOmatch, SAP and Coupa.
• Ensure data accuracy, integrity and consistency across procurement systems.
• Prepare regular and ad-hoc procurement reports to support internal stakeholders.
• Maintain procurement documentation and ensure compliance with record-keeping requirements.
• Provide administrative support for projects and operational activities relating to sourcing and procurement.
• Assist with addressing straightforward end-user queries.
• Perform other administrative duties as assigned.

Requirements

• Diploma or Degree in Business Administration, Finance, Information Systems or a related discipline.
• 1 to 3 years of relevant administrative experience.
• Good organisational and time management skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office applications.
• Familiarity with procurement management systems and tools is advantageous. Experience with INFOmatch, SAP or Coupa will be an added advantage.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks, prioritise effectively and work with minimal supervision.
• Basic understanding of procurement processes and vendor management.
• Candidates with relevant transferable administrative or procurement experience are welcome to apply.

For interested candidates, please submit your latest resume to jacquelinefong@recruitexpress.com.sg

Jacqueline Fong Hsin Ting (R21103226)
Recruit Express Pte Ltd
Company Reg. No. 199601303W
EA License Number: 99C4599

Tell employers what skills you have

procurement reporting
Business Administration
Strong Attention To Detail
Office Applications
Procurement Processes
Interpersonal Skills
Renewals
Subscription Services
Procurement Management
Multitasking
Time Management
Business Meetings
Invoice Processing
Non-disclosure Agreements
SAP Applications
Liaising With Vendors