Trading Operations (Coal) Specialist (6-month Contract)

Roles & Responsibilities

Company Overview

Our client is a diversified group listed on a Southeast Asian stock exchange, with strategic business units in power, agribusiness, real estate, banking and financial services, and infrastructure.

Job Summary

Join as a Trading Operations Specialist supporting end-to-end coal import shipment operations for the Power business unit on a six-month contract.

Responsibilities

• Draft purchase and sale contract templates ensuring alignment with charter-party terms to support accurate contractual agreements
• Coordinate shipment execution including stock and laycan planning, shipping advice, insurance declarations, and port-agent appointments to ensure smooth logistics
• Prepare draft Letters of Credit per contractual terms and coordinate issuance with Finance to facilitate timely payments
• Manage shipping documentation such as bills of lading, packing lists, certificates of origin, analysis, weight, and invoices to ensure compliance and accuracy
• Coordinate vessel nominations, monitor vessel movements, and provide timely updates to buyers to maintain operational transparency
• Prepare, monitor, and verify invoices and supporting documents to ensure accurate payment processing
• Ensure timely and accurate settlement of accounts receivable, freight invoices, laytime, and other payments to maintain financial integrity
• Maintain accurate operational information for reporting and analysis to support decision-making
• Support working-capital and cash-flow planning to optimize financial resources
• Identify and highlight potential commercial and operational risks or exposures to mitigate business impact
• Review procurement and operational processes and recommend improvements to enhance efficiency
• Build effective working relationships with suppliers, customers, service providers, and internal stakeholders to foster collaboration

Preferred competencies and qualifications

• Diploma or Degree in Business or related discipline
• Two to three years of relevant experience in commodity trading or trading operations
• Working knowledge of import and export procedures, Incoterms, and international trade
• Familiarity with shipping documentation, order processing, and procurement practices
• Knowledge of Letters of Credit and trade-finance documentation
• Knowledge of GAFTA requirements is an advantage
• Detail-oriented and organized to manage multiple shipments and deadlines effectively
• Strong communication and stakeholder-management skills
• Proactive in identifying operational risks and recommending practical solutions
• Ability to work independently while collaborating effectively within a team

Tell employers what skills you have

Shipping Documentation
Working Capital Management
Letter of Credit'' process
ERP
Purchasing
Risk Management
Logistics Management
Procurement
Vendor Management
Attention to Detail
Shipping Management
international trade regulations
Sourcing
International Trade
Coal