Human Resource & Payroll Assistant

Roles & Responsibilities

Job Summary

The Human Resource & Payroll Assistant is responsiblefor monthly payroll calculation and processing, attendance and leaveadministration, work-pass administration and general HR support. The rolerequires accuracy, confidentiality and good knowledge of Singapore employmentand work-pass requirements.

Key Responsibilities

1. Payroll Calculation & Processing

• Calculate and process monthly payroll for all employees accurately and on time.
• Verify attendance, working hours, overtime, unpaid leave, allowances, deductions, incentives and other salary adjustments.
• Check and reconcile payroll records before salary payment.
• Prepare payslips and payroll reports.
• Assist with CPF contributions and other statutory payroll matters.
• Handle employees’ enquiries relating to salary, payslips, overtime and deductions.
• Maintain accurate and confidential payroll records.

2. Work Pass Administration

• Handle administrative matters relating to Work Permit, S Pass and Employment Pass applications and renewals.
• Assist with work-pass issuance, renewal, transfer and cancellation.
• Monitor work-pass expiry dates and ensure timely renewal or cancellation.
• Maintain proper records of employees’ work-pass status and related documents.
• Assist with foreign worker quota and work-pass requirements.
• Liaise with MOM or relevant parties on work-pass matters when required.
• Ensure employees have valid work authorisation before commencing work.

3. MOM & Employment Administration

• Assist with MOM-related submissions, applications and correspondence.
• Maintain proper employee records and documents required for employment and statutory purposes.
• Assist with matters relating to employment contracts, working hours, overtime, leave and salary records.
• Keep track of relevant changes to MOM requirements and inform management when necessary.

4. Attendance & Leave Administration

• Maintain employees’ attendance and timesheet records.
• Verify overtime claims and working hours for payroll calculation.
• Maintain annual leave, medical leave and other leave records.
• Ensure approved attendance and leave information is accurately reflected in payroll.

5. Recruitment & HR Support

• Assist with recruitment, including job postings, candidate screening and interview arrangements.
• Prepare employment offers, contracts and onboarding documents.
• Assist with new employee onboarding and employee records.
• Maintain updated and confidential employee files.
• Assist with resignation, termination and employee offboarding procedures.
• Perform other HR and administrative duties assigned by management.

Job Requirements

• Diploma or Certificate in Human Resource, Business Administration, Accounting or related discipline.
• 1–3 years of HR/payroll experience preferred.
• Experience in Singapore payroll calculation and work-pass administration is an advantage.
• Familiar with CPF, overtime, leave and basic Singapore employment requirements.
• Experience with MOM eServices / work-pass applications will be an advantage.
• Proficient in Microsoft Excel and Microsoft Office.
• Experience with HR/payroll software such as Info-Tech is an advantage.
• Strong numerical skills and attention to detail.
• Good organisational and time-management skills.
• Able to handle confidential information responsibly.
• Good communication skills and able to work independently.

Key Focus of the Role

Payroll Calculation | Work Pass Administration | MOMCompliance | Attendance & Leave | HR Administration

Tell employers what skills you have

IRAs
Administrative Work
Direct experience
Payroll Processing
Payroll Administration
Payroll Analysis
CPFR
salary management
Accounting
Human Resources
Payroll Finance
Payroll Reporting
Leave of Absence