Admin & Billing Executive

Roles & Responsibilities

Admin & Billing Executive

Full-Time | Singapore
Salary: $2,400 – $3,500/month

We are a printing, signage and fabrication company looking for a reliable and proactive Admin & Billing Executive to support our growing team.

This role is ideal for someone who is organised, responsible and comfortable taking ownership of tasks without needing constant reminders.

Your Responsibilities

• Prepare and issue invoices promptly for completed jobs
• Track outstanding invoices and payment due dates
• Follow up with clients professionally for overdue payments
• Maintain proper invoice, PO and DO records
• Communicate with suppliers regarding quotations, orders, deliveries and lead times
• Prepare Purchase Orders and other documentation
• Complete client, building, event and project-related forms/paperwork
• Assist with quotations, Delivery Orders and general project administration
• Maintain organised digital records
• Follow up internally and externally on outstanding matters
• Support management and the operations team with day-to-day administrative tasks

What We're Looking For

• 1–2 years of admin, sales admin, billing or accounts-related experience preferred
• Comfortable with Microsoft Excel, Word, email and basic office software
• Good written and spoken communication
• Detail-oriented and organised
• Comfortable following up with clients for payment
• Able to handle multiple ongoing jobs
• Takes initiative and follows tasks through to completion
• Experience in printing, signage, events, renovation, construction or fabrication is a bonus

Most importantly, we want someone who takes ownership.

If an invoice needs to be issued, issue it.
If a supplier hasn't replied, follow up.
If a client hasn't paid, chase it.
If paperwork is missing, find out what's needed.

We are looking for someone who keeps things moving without having to be constantly reminded.

Tell employers what skills you have

Follow Up Clients
Accounts Payable
Detail Oriented
Records Management
Preparing Invoices
Task Completion
Invoices Management
Providing Quotations
Written Communication
Bank Reconciliation
Accounts Receivable
Project Delivery Management
Multitasking
Accounting
print industry
Office Software
Event Project Management
Prepare Purchase Orders
Microsoft Word
Quotations