Junior Events Project Coordinator

Roles & Responsibilities

Junior Events Project Coordinator

Responsibilities

• Coordinate event and project arrangements by liaising with clients, vendors, and suppliers to ensure timely and accurate execution
• Follow up on project schedules, quotations, approvals, and requirements to maintain progress and meet deadlines
• Prepare quotations, proposals, and simple presentations to support project planning and client communications
• Provide regular project updates and respond to client enquiries to maintain clear communication
• Coordinate vendor participation and placements for events, ensuring alignment with project goals
• Support enquiries and coordination specifically for event lighting projects to facilitate smooth operations
• Attend site visits, meetings, and project planning sessions to assist with on-site execution and team collaboration
• Assist with event setups, festive lighting installations, and other on-site project activities to ensure successful delivery
• Maintain accurate project schedules, invoices, documents, and records for effective project tracking
• Collaborate closely with operations and project teams to ensure projects are completed smoothly and efficiently

Preferred competencies and qualifications

• Diploma in any discipline
• Proficient in Microsoft Word, PowerPoint, and basic spreadsheets to prepare project documents
• Basic knowledge of Canva and Google Workspace to support presentation and coordination tasks
• Comfortable communicating with clients, vendors, and suppliers to build professional relationships
• Willingness to travel to project sites around Singapore approximately 2–3 times per week to support on-site activities
• Own transport is an advantage but not required
• Fresh graduates are welcome; attitude, reliability, communication skills, and eagerness to learn are highly valued

Other Information

• Salary: $2,500 – $3,000 per month plus commission/performance incentives for successful vendor placements and event lighting projects
• Working Hours: Monday to Friday, 9:00am – 6:00pm, with occasional extended or adjusted hours during event setups or festive periods; time-off-in-lieu provided for additional hours worked
• Location: Defu South Street 1, Singapore; office-based with regular site visits

Training and guidance provided by experienced team members Hands-on exposure to event planning, coordination, and on-site operations including pasar malam, food fairs, and festive lighting projects.
Career progression opportunities available as experience and responsibilities grow

Tell employers what skills you have

Achieve Project Targets
Recommendations for Approval
Proposal Writing
exhibition events
Preparing Project Schedules
Providing Quotations
Collaboration Solutions
develop the requirements
Client Liaison
Set Up of Events
Event Project Management
sponsorship events
Manage Client Requirements
Project Delivery
Quotations
Presentation Development