Senior Admin Executive

Roles & Responsibilities

Job Description & Requirements

Responsiblities

1. Website & Listing Management

• Update website with new listings, photos, videos, floor plans, and property details.
• Ensure all listing information is accurate, complete, and aligned with brand standards.
• Manage listing updates on external portals
• Upload and maintain agents’ profile pages and marketing materials.

2. Paperwork & Documentation

• Prepare all required paperwork for submission, including: Letters, agreements and handover documents
• Ensure documents are accurately filled, properly signed, and submitted on time.
• Organise and digitise all documentation for easy retrieval.

3. Operational Support

• Coordinate appointments, property viewings, and internal schedules.
• Assist with collating project information from developers/partners.
• Maintain internal tracking sheets for listings, leads, and marketing schedules.
• Follow up with solicitors, bankers, and cobroke agents when required.

4. Marketing & Media Coordination

• Support the marketing team with:
• Uploading videos to TikTok/IG/YouTube/XiaoHongShu writing captions, thumbnails, and basic edits
• Tracking performance data and audience engagementAssist with designing simple marketing materials using Canva or templates.

5. General Administrative Duties

• Maintain file organisation and company documentation.
• Handle calls, WhatsApp enquiries, and route messages to the right agents.
• Support day-to-day office operations and ad-hoc tasks.

Requirements

• Prior experience in real estate admin or marketing support preferred (not compulsory).

• Strong command of English; Chinese proficiency is a bonus.

• Good organisational skills, time management, and attention to detail.

• Comfortable using:

  Canva

  WordPress / web CMS

  Google Drive, Docs, Sheets

  Basic video upload tools

• Able to work in a fast-paced, dynamic environment.

• Positive attitude, strong initiative, and willingness to learn.

Additional Information

• Salary: From $3,000
• Industry: Real Estate
• Working Location: 3 days in office, 2 days WFH
• Working days & hours: 5 days week, 9.00 AM to 6.00 PM
• Job Types: Full-time, Contract, Commission

Tell employers what skills you have

Microsoft Office
Microsoft Excel
Listings
Property
Administration
Canva
Marketing
Photography
Time Management
Administrative Support
Real Estate