ADMIN AND COORDINATOR

Roles & Responsibilities

Company Overview

HENG TUNG PTE LTD specializes in sales, installation, service, repair, and maintenance of air-conditioning systems, including A/C ducting installation and mechanical ventilation systems.

Job Summary

Support operations by managing communications, coordinating sales and logistics, handling documentation, and assisting project execution to ensure smooth workflow and timely delivery.

Responsibilities

• Plan and assign daily tasks to workers in collaboration with the Operations Manager to meet project schedules
• Manage phone enquiries and email correspondence promptly to maintain effective communication with clients and suppliers
• Coordinate sales activities by processing sales queries, managing orders, pricing, product availability, purchase orders, and warranty tracking to support sales operations
• Prepare and handle quotations, invoices, and contracts accurately to facilitate transactions
• Oversee inventory management and coordinate logistics to ensure sufficient supply of materials and timely delivery
• Liaise with suppliers, clients, and internal teams to arrange and confirm delivery schedules and project requirements
• Coordinate internal administrative, logistics, and operational tasks to support project execution and fulfilment of deliverables
• Perform data entry, filing, and documentation to maintain organized records
• Execute other ad-hoc duties assigned by management to support business operations

Requirements

· Minimum SPM / GCE'O' level / NITEC / Diploma in any field

· No prior experience required. Open to people who are eager to learn and grow

· Proficient in Microsoft Office (Word, Excel, able to apply VLOOKUP has added advantage)

· Good organisation and interpersonal skills

· Flexible,resourceful, and able to perform despite tight schedules.

· A high-level individual who is independent, proactive, with good attitude and mindset

· Ability to work effectively under pressure in a fast-paced environment

· Independent team player with the ability to multi-task

· Attention to details and good administrative skills

· Good communication skills

· Added advantage if available immediate or within short notice

Tell employers what skills you have

Equipment and Inventory Management
supplier liaison
Answering Phone and Email Queries
Records Management
Purchasing Orders
Logistics
Invoices Management
Data Entry
Managing Daily Operations
Order Management
Product Pricing
Project Delivery Processes
Processing Sales
transaction systems
Product Availability
Filing