HR Admin Assistant

Roles & Responsibilities

About the Role

We are looking for a bilingual (Mandarin/English) HR generalist to join our Singapore team as a HR Admin Assistant. This is a hands-on, generalist role covering the full spectrum of HR operations — from recruitment and onboarding to compliance, payroll support, and office administration.

Key Responsibilities

Talent Acquisition

• Manage end-to-end recruitment: job description development, candidate screening, interview coordination, offer negotiation, contract preparation, onboarding and offboarding.

• Source candidates via LinkedIn Recruiter, MyCareersFuture, JobStreet, Indeed, and other relevant platforms.

• Maintain the company's external recruitment presence, including careers page and LinkedIn company page.

HR Operations & Compliance

• Maintain employee records, HR systems, and documentation.

• Support Employment Pass (EP) applications and ensure ongoing compliance with MOM regulations and other statutory requirements (CPF, IRAS).

• Assist with relocation support for incoming employees, including work pass matters and settling-in logistics.

• Support monthly payroll preparation.

• Help establish and improve employee benefits programs and internal HR SOPs.

Administration & Office Support

• Handle day-to-day office administration: supplier management, reimbursements, travel arrangements, supplies replenishment, team events.

• Coordinate with vendors on office facilities, IT infrastructure, and procurement.

• Liaise with government agencies as needed (e.g. MOM) on HR-related matters.

Executive Support (as needed)

• Provide administrative support to leadership, including scheduling and coordination.

Requirements

• 1–3 years of experience in HR, recruitment, or a related administrative role.

• Fluent in Mandarin and English (spoken and written), able to work across bilingual teams and documentation.

• Familiarity with Singapore employment regulations (MOM, CPF, IRAS) is a plus, but not required — willingness to learn is key.

• Strong organizational skills and attention to detail; comfortable owning processes independently.

• Prior recruitment/sourcing experience (agency or in-house) is a plus.

• Proactive, resourceful, and comfortable in a lean, fast-paced startup environment

Tell employers what skills you have

Hr Services
Corporate Recruiting
Offers negotiation
Candidate Screening
Hr Administration
IRAs
Talent Acquisition
Regulatory Compliance
Job Descriptions
Maintaining Employee Records
HR Operations
Relocation
Contract Preparation
LinkedIn Recruiter
CPFR
Recruitment Systems