Dental Ops and Admin Executive

Roles & Responsibilities

Dental Admin & Operations Executive

We are looking for a responsible and organised Dental Admin & Operations Executive to support the day-to-day administrative and operational functions of our dental clinics.

Key Responsibilities:

• Plan and coordinate staff manpower schedules and duty rosters to ensure adequate clinic coverage.
• Monitor clinic manpower requirements and assist with staff deployment across clinics where required.
• Monitor inventory levels and order dental, clinical and office supplies in a timely manner.
• Coordinate with suppliers and ensure stock received is accurate against purchase orders and invoices.
• Perform receipt entry and reconciliation of insurance payments received into the clinic management/accounting system.
• Monitor outstanding insurance payments and assist with payment reconciliation where required.
• Review and calculate staff overtime (OT) based on attendance records, schedules and approved overtime.
• Check supplier invoices, supporting documents and payment records to ensure invoices and amounts tally accurately.
• Assist with basic accounts and administrative reconciliation, including identifying and following up on discrepancies.
• Maintain proper filing and documentation of invoices, receipts, insurance payments and operational records.
• Support the management team in the smooth daily operations of the dental clinics.
• Liaise with clinic staff, suppliers, insurers and other relevant parties on administrative and operational matters.
• Perform other administrative and operational duties as assigned.

Requirements:

• Good organisational and administrative skills.
• Comfortable working with numbers, invoices and basic reconciliation.
• Good attention to detail and ability to identify discrepancies.
• Able to coordinate manpower schedules and handle multiple operational matters concurrently.
• Proficient in Microsoft Excel and general computer systems.
• Able to work independently and communicate effectively with clinic staff and external parties.
• Previous experience in dental, healthcare, clinic operations or administrative work will be an advantage.

Tell employers what skills you have

Timely Communication
Staff Roster
Organisational Skills
Manpower Planning
Hospital Administration
Staff Scheduling
Administrative Work
Healthcare
Invoices Management
Computer Proficiency
Reconciliation of Payments
Dealing With Suppliers
Performing
Deployment of staff
Checking Supplier Invoices
Medical Assistance