Executive Assistant

Roles & Responsibilities

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative and organisational support to the Managing Director.
• Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, reports, minutes, and business correspondence.
• Coordinate internal and external meetings with senior management, clients, partners, and stakeholders.
• Monitor follow-ups and ensure key actions and deadlines are completed.
• Handle confidential and sensitive business information with a high level of discretion.

Business & Operational Coordination

• Assist the Managing Director in coordinating day-to-day business activities and strategic initiatives.
• Follow up with various departments on outstanding matters, projects, and business priorities.
• Prepare and consolidate management reports, business updates, and performance information.
• Support the Managing Director in tracking business development opportunities, client engagements, and key commercial activities.
• Assist with preparation for management meetings, client presentations, conferences, and industry events.
• Conduct research and prepare briefing notes on customers, competitors, markets, and business opportunities when required.

Communication & Stakeholder Management

• Act as a professional liaison between the Managing Director and internal/external stakeholders.
• Draft and manage emails, letters, presentations, and other business communications.
• Maintain professional relationships with clients, business partners, senior executives, and key stakeholders.
• Coordinate communication across different offices, countries, and time zones where required.

Travel & Event Coordination

• Organise domestic and international business travel, including flights, accommodation, transportation, and itineraries.
• Coordinate meetings and appointments during business trips.
• Support the Managing Director in attending conferences, exhibitions, customer meetings, and industry events.
• Assist with company events and executive-level engagements.

Tell employers what skills you have

Executive Calendar Management
Managerial Support
Meeting Management
Informing Customers
coordinate with other business departments
Liaising with departments
Leadership Development
Management Reporting
Handle Confidential Information
Client Presentation
Presentation
Reports
monitoring of deadlines
Conferences
Appointment Scheduling
meeting preparation