Operations Administrator (1-Year Contract)

Roles & Responsibilities

This role provides essential administrative and logistical support to the Operations Executive, managing day-to-day SAP data processing, site documentation, procurement requisitions, and post-installation closeouts to ensure a seamless workflow from factory production to site completion.

Key Responsibilities

• Process, input, and maintain daily Production Work Orders and Installation Work Orders accurately within SAP B1.
• Prepare and update production and installation reports.
• Raise stock-related issues and coordinate with the Purchasing Department for replenishment.
• Raise Purchase Requisitions for essential project materials, specifically taking charge of Glass Order processing.
• Reserve and commit stock for production orders via SAP B1.
• Verify and countercheck production sheets to minimize errors.
• Prepare daily site paperwork for installation crews prior to deployment.
• Oversee internal and external coordination for rectification works, follow up on outstanding site fixes, and formally close out Delivery Orders (DOs) upon job completion.
• Maintain digital project archives by systematically organizing and saving completed installation videos and site crew group media.
• Maintain operational filing systems, log administrative status updates, and support the Operations Executive with daily workflow tracking.
• Ensure accurate attendance tracking for project costing and manpower reporting.
• Support general administrative tasks related to operations and handle any ad-hoc responsibilities assigned.

Requirements

• ITE or Diploma in Business Administration, Supply Chain, Logistics, or a related discipline preferred.
• 1–3 years in an administrative, logistics, or operational support role; prior experience in a manufacturing, construction, or interior fitting-out environment is an advantage.
• Hands-on experience entering work orders and Purchase Requisitions in SAP B1 ERP systems, along with strong file management skills and MS Office proficiency.
• Strong analytical, organisational, and problem-solving skills.
• Adaptable, flexible, and able to work independently or in a team.
• Highly motivated and hardworking with a positive and proactive attitude.

Tell employers what skills you have

Business Administration
Production Management
Input
Quality Checking
SAP Logistics
Orders and Deliveries
Organisational
DOS
production of reports
SAP ERP
Deployment Automation
inventory replenishment
Able To Work Independently
Self Motivation
Supply Chain and Logistics Management