Admin Executive

Roles & Responsibilities

We are looking for a responsible and well-organised Admin & Project Support Executive to support our daily office operations, invoicing, HR and accounting administration, as well as provide coordination support to our project team.

Key Responsibilities


HR Support

• Maintain employee records, attendance, leave and medical certificates
• Assist with payroll preparation and employee claims
• Support recruitment, onboarding and offboarding processes
• Prepare employment letters, HR forms and other staff documents
• Assist with work permit-related administration and other HR matters

Administrative & Invoicing

• Prepare quotations, invoices, credit notes and other supporting documents
• Follow up on outstanding documents, approvals and payments
• Maintain proper filing of invoices, purchase orders, delivery orders and project records
• Handle general office administration and correspondence

Accounts Support

• Assist with accounts payable and accounts receivable
• Record supplier invoices and update payment records
• Liaise with suppliers, customers, accountants when required

Project Team Support

• Assist the project team with quotations, submissions, reports and documentation
• Follow up on job sheets, work orders, purchase orders and project claims
• Coordinate with project managers, supervisors, suppliers and clients
• Monitor project documentation and ensure records are properly maintained
• Provide general administrative support to ensure projects run smoothly

Requirements

• Diploma or relevant qualification in Business Administration, Accounting, Human Resources or a related field
• Previous experience in administration, invoicing, basic accounts or HR support is preferred
• Proficient in Microsoft Office, especially Excel and Word
• Basic knowledge of accounting software will be an advantage
• Able to communicate effectively in English
• Organized, responsible and attentive to detail
• Able to handle multiple tasks and follow up independently
• Comfortable working closely with both office and project teams
• Experience in the construction industry will be an advantage
  
  Interested applicants may email their résumé to jgcchristychen@gmail.com.
  Please state your current salary, expected salary and availability in your application.
• Only shortlisted candidates will be contacted.

Tell employers what skills you have

Account Management
Business Administration
Onboarding
Microsoft Office (Word)
Hr Assistance
Strong Attention To Detail
medical certifications
Payroll Processing
Permit to Work
Invoicing
Credit Notes
Fluent English
Multitasking
Basic Accounting Knowledge
Project Coordination
Administer Hr-Related Documentation