Purchaser cum Admin

Roles & Responsibilities

Source and obtain quotations from suppliers and subcontractors.

Compare prices, product quality, payment terms and delivery schedules.

Prepare and issue Purchase Orders (PO) after obtaining management approval.

Follow up with suppliers on order status and ensure timely delivery to the office, workshop or project sites.

Coordinate with site personnel regarding material and equipment requirements.

Check Delivery Orders (DO), invoices and Purchase Orders to ensure all information is correct.

Maintain proper purchasing records, supplier quotations, PO, DO and related documents.

Monitor stock levels of office supplies, PPE, tools and other materials, and arrange replenishment when required.

Assist in evaluating suppliers and maintaining the approved supplier list.

Liaise with suppliers regarding incorrect items, shortages, damaged goods, returns and credit notes.

Support the Accounts Department by submitting complete purchasing documents for payment processing.

Perform general administrative duties, including filing, data entry, document preparation and record maintenance.

Handle incoming calls, emails, correspondence and other office-related matters.

Coordinate maintenance and servicing of office equipment, vehicles or machinery when required.

Assist with permit applications, renewals and other company administrative matters.

Provide administrative support to management and other departments.

Carry out any other duties assigned by the management.

Tell employers what skills you have

Supplier Evaluation
Permit Management
Terms of Payment
Timely Delivery
Repair and Maintenance of Office Equipment
Material Requirements Planning (MRP)
validating invoices
Providing Quotations
Replenishment
Prepare Purchase Orders
new business quotations
Office Correspondence