Commercial Support Specialist (MEDICAL DEVICE MNC) - East/up to $4.6k #HAO

Roles & Responsibilities

Salary: up to $4600

Working Days & Hours: Mon – Fri office hours

Location: Bendemeer

Job Description:
Commercial Team Support (50%)

• Provide logistical support and coordination to the sales and commercial teams for major events and activities.

• Organize customer meetings, workshops, sales conferences, and regional commercial/marketing events.

• Support contract administration, document management, and approval workflows.

• Maintain sales organization records, distribution lists, and team contact databases for the Singapore Team

• Assist in monitoring action items arising from commercial meetings and ensure timely follow-up.

• Coordinate venue bookings, catering, logistics, and participant communications.

• Support preparation of meeting minutes and follow-up actions.

Operational Support (35%)

• Collaborate with Finance, HR, Marketing, and other functions to facilitate business operations.

• Assist in procurement and purchase requisition processes when required such as PURE requisition and MDG creation and follow-up

• Support data collection and preparation of sales performance reports and dashboards.

• Drive process improvements to enhance administrative efficiency and team effectiveness.

Executive & Travel Management (15%)

• Manage and coordinate the Head of MED, SEA’s calendar, appointments, and meeting schedules.

• Prepare and submit expense claims and reimbursement requests for the Head of MED including tracking and reconciling travel expenses and supporting documentation.

• Organize internal and external meetings, including preparation of agendas, taking minutes, presentations, and meeting materials.

• Screen and prioritize incoming communications, ensuring timely follow-up and action.

• Prepare reports, presentations, correspondence, and business documents as required.

• Maintain confidential records and sensitive business information.

• Coordinate SBU/Business Sectors communications and administrative activities.

• Arrange domestic and international travel bookings, including flights, hotels, visas, transportation, and itineraries for major events and meetings

• Manage travel logistics and ensure compliance with company travel policies.

• Liaise with travel agencies, vendors, and finance teams regarding bookings and payments.

Job Requirements: Min Diploma/Degree in any course w min 3 yrs of relevant experience in supporting sales & marketing team, preferably in medical device/pharma/life science industries

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Tell employers what skills you have

Supporting Marketing Events
Requirement Documents
Communications Channel Management
Personnel Database
Organize Meeting
coordinate with other business departments
Expense Claims
Maintain Confidentiality
communications activities
High Performance Teams
Liaison with department heads
Contracts Administration & Support
travel conferences
commercial meetings
Catering
meeting preparation