Trade Operations Executive

Roles & Responsibilities

The Trade Operations Executive is responsible for managing and coordinating end-to-end international trade operations involving bulk vessel shipments, ISO-tank containers, drums, and IBC (Intermediate Bulk Container) packaging. The role ensures seamless execution of export/import transactions, shipping documentation, logistics coordination, regulatory compliance, and trade finance activities, including the handling of Letters of Credit (L/C).

Key Responsibilities

Trade and Shipping Operations:

· Coordinate and monitor import and export shipments via bulk vessels, containers, ISO-tanks, drums and IBC packaging.

· Arrange bookings with shipping lines, vessel operators, freight forwarders and logistic service providers.

· Track shipment schedules and ensure timely cargo loading, discharge and delivery.

· Liaise with customers, vendors and shipping agents to ensure a smooth cargo movement.

· Monitor inventory and packaging requirements to support shipment planning.

Documentation and Compliance:

· Prepare and verify import and export documentation, including:

· Commercial Invoices(CI), Packing List, Bills of Lading (B/L), Certificates of Origin (COO), Certificates of Analysis (COA), Insurance Certificates (for CIF shipments), Dangerous Goods Declarations (if applicable)

· Ensure compliance with international trade regulations, customs requirements, and incoterms.

· Maintain accurate shipment records and operational reports.

Letter of Credit (L/C) and Trade Finance:

· Review and interpret L/C terms and conditions.

· Ensure all shipping documents comply with L/C requirements to avoid discrepancies.

· Coordinate with banks, customers, and internal stakeholders regarding L/C negotiation and document presentation.

· Prepare and submit L/C documentation within stipulated deadlines.

· Support collections, bank guarantees, documentary collections, and other trade finance instruments.

· Monitor payment status and resolve discrepancies related to trade documentation.

Customer and Stakeholder Management:

· Serve as primary contact for customers regarding shipment status and documentation.

· Coordinate with sales and finance teams to ensure efficient order execution.

· Address operational issues, shipment delays and customer enquiries on shipment status promptly.

Operational Risk Management:

· Monitor vessel schedules, freight costs, demurrage, detention, and port-related charges.

· Identify operational risks and propose corrective actions.

· Ensure compliance with company policies, HSE standards, and regulatory requirements.

Position Requirements

· Bachelor’s Degree or Diploma in Logistics, Business/Supply Chain Management, Maritime Studies, or related

field.

· At least 2 - 3 years of experience in trade operations, shipping, logistics, or commodity trading.

· Experience handling bulk vessel shipments, ISO-tanks, drums and IBC packaging.

· Practical experience in import/export documentation and customs processes.

· Hands-on experience with L/Cand trade finance documentation.

· Experience in chemical, petrochemical, or other commodity trading industries.

· Strong knowledge of international shipping practices and incoterms.

· Familiarity with bulk liquid cargo operations and tank logistics.

· Good understanding in trade finance instruments, especially L/C.

· Excellent documentation and attention-to-details.

· Strong communication and stakeholder management abilities.

· Ability to manage multiple shipments simultaneously.

· Knowledge in IMDG(International Maritime Dangerous Goods) Code, hazardous cargo regulations, and bulk liquid cargo operations.

· Conversant in Chinese reading and writing will be advantageous to liaise with Chinese speaking associates and China HQ office

Tell employers what skills you have

Container
Monitor Shipments
Vessel Management
Prepare Shipments
Maritime Logistics
Logistics
Freight Forwarding
Tanks
Maritime
Supply Chain Management
Field Management
Liaising With Customer
Time-Sensitive Cargo Delivery Management
compliance documentation
Import and Export Documentation Administration
Shipping Trade Management