Executive Assistant to Group CEO

Roles & Responsibilities

Job Description

Executive Support

• Manage the Group CEO’s complex calendar, appointments, travel schedules, and business priorities.
• Coordinate internal and external meetings, ensuring agendas, presentation materials, and briefing documents are prepared in advance.
• Prioritise and manage incoming correspondence, emails, and requests, ensuring timely responses and follow-up.
• Track action items arising from meetings and ensure timely completion by relevant stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.

Stakeholder Management

• Serve as the primary point of contact between the Group CEO and internal/external stakeholders.
• Build strong working relationships with Board members, senior executives, business partners, and key customers.
• Coordinate executive visits, leadership meetings, and corporate events.
• Represent the Executive Office professionally while maintaining exceptional service standards.

Meeting Management

• Prepare meeting agendas, minutes, resolutions, and follow-up action trackers.
• Coordinate logistics, including venues, travel arrangements, accommodation, and hospitality.
• Ensure timely circulation of meeting materials and documentation.

Administrative

• Coordinate travel arrangements, including visas, itineraries, accommodations, and transportation.
• Coordinate the EtonHouse student overseas trip with EtonHouse China HQ.

Qualifications:

• At least posses Bachelor Degree in any related fields.
• Minimum 8–10 years of experience supporting C-suite executives, preferably a CEO or Group CEO.
• Experience in multinational corporations or regional organizations.
• Experience working with Board members and senior executives.
• Meticulous and strong organizational skills.
• Mature, independent and results-oriented.
• Strong communication and interpersonal skills.
• Versatile and able to work with ambiguity.
• Able to work in a fast-paced environment and handle high levels of pressure.
• Professional Executive Assistant certification is an advantage.

Tell employers what skills you have

Microsoft PowerPoint
Regional Management
Board Leadership
Microsoft Excel
Organisational Skills
Administrative Work
Interpersonal Skills
Results Oriented
Multinational
Administrative Support
Managing Ambiguity
Work in A Fast Paced Environment
Able To Work Independently
Assisting Executives