Receptionist & Office Administrator

Roles & Responsibilities

Role Overview

We are a multi-billion-dollar hedge fund and asset manager seeking a professional, dependable, and service-oriented Receptionist &Office Administrator to manage reception, support daily officeoperations, and provide administrative assistance. Subject to business needs and performance, thesuccessful candidate may also support selected client service activities.

Key Responsibilities

• Manage reception: welcome and registervisitors, escort guests, offer refreshments, answer calls, and keep the receptionarea presentable.

• Act as the first point of contact forinvestors, business partners, vendors, and prospective clients; coordinatevisitor access, security passes, deliveries, and building-management requests.

• Maintain meeting rooms, common areas, and thepantry, with adequate stationery, IT equipment, and pantry supplies.

• Manage service providers, verify invoices,and maintain vendor files, service contracts, office records, and assetregisters.

• Provide administrative support for meetings,filing, scanning, correspondence, couriers, expenses, and confidentialdocuments.

• Coordinate travel, reservations, officeevents, team lunches, and year-end functions.

• Support HR administration, includingonboarding and offboarding, visitor logs, access cards, and NDA records.

• Depending on business needs and performance,support client service activities, including client visits, contact records,standard materials, appropriate greetings or gifts, and routing enquiries tothe relevant team.

Required Qualifications & Experience

• Diploma, Higher Nitec, or equivalent inBusiness Administration, Hospitality, Secretarial Studies, or a related field.

• At least two years’ experience in reception,office administration, hospitality, or a similar support role; financial orprofessional services experience is preferred.

• Strong written and spoken English, proficiency in other languages relevant to the role is an advantage.

• Proficient in Microsoft Office andcomfortable using standard scheduling and communication systems.

Personal Attributes

• Professional, courteous, andservice-oriented.

• Organised, detail-oriented, and discreet.

• Proactive, dependable, and composed.

Compensation & Benefits

• Competitive salary based on experience.

• Discretionary annual performance bonus.

• Comprehensive medical and dental insurance.

• Annual leave and statutory benefits inaccordance with local requirements.

Tell employers what skills you have

Reception work
Written English
Receptionist Duties
Implementing Office Systems
Contract Services
Business Partnering
It Equipments
Point of Contact for Customer
validating invoices
Answering Telephones
Secretarial Work
Manage the Reception Area
Service Providers
Receiving Deliveries
Software Maintenance
Hospitality