Admin Executive

Roles & Responsibilities

Responsibilities:

• Provide general administrative support to the department and team.
• Perform data entry and maintain accurate records in Excel and internal systems.
• Prepare, edit and format documents, letters and reports using Microsoft Word.
• Maintain proper filing and organisation of physical and electronic documents.
• Handle scanning, photocopying, printing and document preparation.
• Manage incoming emails, correspondence and general enquiries where required.
• Assist with scheduling meetings, appointments and basic coordination activities.
• Maintain and update administrative records, databases and trackers.
• Assist in preparing simple reports, spreadsheets and documentation.
• Monitor and maintain office supplies and coordinate replenishment when required.
• Support the processing of forms, invoices, purchase documents or other administrative paperwork.
• Liaise with internal departments and external parties on basic administrative matters.

Requirements:

• Nitec / Higher Nitec or equivalent ITE qualification
• Basic working knowledge of Microsoft Excel and Microsoft Word.
• Able to perform basic Excel functions such as data entry, formatting, sorting, filtering and simple formulas.
• Able to prepare and format documents using Microsoft Word.
• Basic computer literacy and comfortable working with email and office applications.
• Good organisational and time-management skills.
• Detail-oriented and able to maintain accurate records.
• Able to communicate effectively with colleagues and external parties.
• Responsible, willing to learn and able to work independently with minimal supervision.
• Fresh graduates are welcome to apply.

Zhang Zihan I EA Personnel No. R26163497

Xcellink Pte. Ltd. I EA License No. 03C5577

Tell employers what skills you have

Document Preparation
Microsoft Excel
Microsoft Office (Word)
Maintaining Filing Systems
Strong Attention To Detail
maintain data records
Administrative Work
Record Keeping
Meeting Scheduling
General Administrative Support
Updating Employee Records
Dealing With Correspondence
Data Entry
Time Management
Bookkeeping
Photocopying
Administrative Support
Microsoft Word
Computer Literacy
Able To Work Independently