Inventory & Purchasing Executive (Retail industry) [5 DAYS / UBI] (KCKC)

Roles & Responsibilities

5 days, 9am- 6pm

Salary: $3000 -$3300

Location: Ubi, Singapore 408564

Company industry:

Reputable golf-specialty retail stores

Job Summary:

The Inventory Executive will be responsible for maintaining accurate and up-to-date inventory levels, managing stock, and ensuring smooth inventory operations. This role involves tracking inventory movement, conducting stock audits, reconciling discrepancies, and collaborating with other departments to ensure that inventory meets the company’s operational needs.

Job scope:

Inventory Management:

• Maintain accurate records of inventory levels, ensuring stock is tracked properly and discrepancies are addressed promptly.
• Monitor stock levels and reorder products in a timely manner to avoid stockouts or overstocking.
• Ensure proper storage and organization of products to optimize space and prevent product damage

Monitoring of Stock Movement:

• Monitor inventory stocks in warehouse and system.
• Prepare and maintain detailed reports on stock levels, movements, and audit findings.

Order Processing and Order Management

• Create PO and update items into system.
• Match items code and stock inventory against sales order to ensure adequate supply before issuing of delivery order.
• Generate DO and liaise with warehouse to ensure orders are delivered timely.
• Churn out invoices to Finance and send it out to the customer/outlets.

Receiving and Issuing Stock:

• Oversee the receipt of goods, ensuring that products are properly documented, inspected, and stored in accordance with company procedures.
• Coordinate the issuance of stock to destinations as per requirements.

Inventory Reporting:

• Prepare daily, weekly, and monthly inventory reports, summarizing stock levels, movements, and any issues.
• Provide insights into inventory trends and highlight areas for improvement.

System Management:

• Update and maintain the inventory management system with accurate stock data.
• Ensure proper documentation for stock movement and transactions, ensuring compliance with internal processes.
• Extract monthly sales report from system.

Collaboration with Teams:

• Work closely with procurement, sales, and operations teams to ensure smooth inventory operations and timely stock availability.
• Assist in coordinating product returns, transfers, and deliveries to customers.

Compliance & Safety:

• Ensure that all inventory handling procedures comply with safety and regulatory standards.
• Take part in implementing best practices for inventory handling and storage.

Any adhoc duties as deemed appropriate

Requirements:

• ITE or Diploma in Business, Supply Chain Management, Logistics, or a related field.
• 1-2 years of experience in inventory management or a related field.
• Familiar with inventory management software (e.g., SAP, Oracle, or Autocount).
• Basic accounting knowledge is preferred.
• Proficient in Microsoft Excel (e.g. data entry, pivot tables).

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Tell employers what skills you have

Stock Checking
Inventory Management Software
Microsoft Excel
Pivot Tables
Human Resource Advisory
Logistics
Storage Management
Data Entry
Manage Stock Levels
Inventory Management
Warehouse Inventory Control and Audit
Basic Accounting Knowledge
Supply Chain Management
Order Management
Market Monitoring
Supply Chain and Logistics Management