Global Admin Office & HR Assistant / Receptionist

Roles & Responsibilities

Salling Search is currently recruiting for a Global Admin Office & HR Assistant / Receptionist for a global shipping company based in Singapore.

This is a high-visibility, varied role supporting the day-to-day running of a growing Singapore office (currently around 13 people, expanding to approximately 17-20), with plenty of scope to take ownership and grow into broader office operations or HR support over time.

Responsibilities

• Provide general administrative support to ensure smooth day-to-day office operations
• Greet visitors and clients, providing a professional and welcoming front-of-house experience
• Manage diaries, meeting room bookings, and logistics across departments
• Manage the Global Administration inbox and assist with signatories and internal approvals
• Coordinate logistics for internal and external meetings, including room setup and catering
• Arrange travel bookings and visas as required, using the company's travel system
• Monitor and maintain office supplies inventory, place orders, and liaise with suppliers
• Ensure kitchen and shared office spaces are clean, tidy, and well stocked
• Support the Singapore Office Manager with day-to-day office operations and ad hoc tasks
• Handle confidential information with discretion and professionalism
• Assist with office moves and desk allocations as required
• Support onboarding and induction for new joiners, including welcome packs, first-day logistics, and in-person inductions
• Maintain onboarding checklists and ensure documentation is completed and filed correctly
• Assist with offboarding coordination, including exit logistics and collection of company property
• Support wider HR team initiatives and Global Admin processes, with the opportunity to take on more HR administration duties over time

Requirements

• 2-3 years' experience in admin, front-of-house, or team assistant roles (candidates with slightly less experience but the right attitude and energy are also welcome)
• Strong organisational and multitasking skills with high attention to detail
• Calm, professional, and confident communication style
• Proactive, self-motivated, and comfortable taking ownership of tasks
• Comfortable using Microsoft Office and internal systems
• Happy to be fully office-based, five days a week
• Experience in onboarding or HR admin is a bonus
• Experience in shipping or logistics is a bonus but not essential

Contact Jarah at ellaine@sallingsearch.com for more information or apply via our website.

Jarah Ligan
Reg No: R1220634
EA License No: 15S7671

Tell employers what skills you have

Work Ethic
Onboarding
supplier liaison
Microsoft Office
Office Cleaning
Office Work
Logistics
Multitasking
Front of House
Administrative Office Support
Great communications skills
Internal Logistics
Arranging Visa
bonus administration
Liaising with logistics departments
Meeting Room Bookings