HR & Office Admin (No experience / East / Up to $3,300 + PB))

Roles & Responsibilities

[Job ID: 1679860]

Responsibilities

• Support General Affairs functions across two corporate office locations.
• Coordinate daily office administration and operational requirements.
• Attend to visitors, guests, and incoming enquiries at the headquarters office.
• Manage incoming and outgoing mail, courier services, and corporate correspondence distribution.
• Maintain meeting rooms and common areas in a clean, organised, and professional condition.
• Update and maintain employee contact lists, telephone directories, and organisation charts.
• Coordinate expense claim documentation and corporate credit card administrative processes.
• Process HR and General Affairs invoices, payment documentation, and approval submissions through internal systems.
• Manage inventory and replenishment of office stationery, pantry supplies, and office consumables.
• Coordinate office maintenance, equipment servicing, furniture repairs, and vendor engagements.
• Maintain accurate records of vendors, purchases, invoices, maintenance activities, and administrative documentation.
• Source, evaluate, and negotiate with suppliers and vendors for HR and General Affairs services and supplies.
• Monitor vendor performance, service quality, and delivery schedules.
• Support airport pass applications, renewals, replacements, cancellations, and related record management.
• Manage uniform inventory, issuance, distribution, and stock replenishment.
• Coordinate employee welfare activities, including gifts, hampers, wreaths, festive items, and engagement initiatives.
• Support employee engagement programmes, HR administrative activities, and ad hoc projects assigned by management.

Requirements

• Minimum 1 year of relevant experience in Administration, Human Resources, or General Affairs preferred.
• Proficient in Microsoft Office applications.

To Apply, please kindly email your updated resume to cv_estheryip@goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771

Tell employers what skills you have

update databases of contacts
Hr Administration
Well Organised
Clean Rooms
Payment Processing
Guests' List
Advanced Microsoft Excel
Invoices Management
coordinate with other business departments
Expense Claims
Office Administration
organisational charts
Receive the incoming mail
incoming enquiries
Customer Service
courier business