Logistic & Administrative Assistant
Roles & Responsibilities
Logistics & Administrative Support Staff
Location: Changi Road, Singapore
Working Hours: 8:00 AM – 6:00 PM
Working Days: 6 days per week
Employment Type: Full-time
About the Role
We are looking for a reliable and organised Logistics & Administrative Support Staff to join our hardware shop in Changi Road. The role will support our day-to-day shop, inventory, delivery and administrative operations, ensuring that orders, stock and documentation are properly managed.
This is a hands-on position suited to someone who is comfortable working in a retail/hardware environment, coordinating with suppliers and delivery personnel, and handling both physical and administrative tasks.
Key Responsibilities
Logistics & Inventory
Coordinate incoming and outgoing deliveries and ensure goods are received and dispatched accurately.
Check incoming goods against delivery orders, purchase orders and invoices.
Monitor stock levels and assist with stock counts and inventory records.
Prepare and arrange goods for customer deliveries and collections.
Coordinate with drivers, transport companies and suppliers on delivery schedules.
Follow up on delayed, missing or incorrect deliveries.
Administrative & Documentation
Prepare and process purchase orders, delivery orders, invoices and other relevant documents.
Maintain accurate records of stock, purchases, sales and deliveries.
Perform data entry and update inventory and administrative records.
Organise and maintain physical and digital filing systems.
Assist with basic office administration and other clerical duties.
Shop & Customer Support
Assist with day-to-day operations of the hardware shop when required.
Attend to basic customer enquiries and assist customers with locating products.
Coordinate with suppliers regarding product availability, pricing and orders.
Support the team with ad-hoc operational tasks as required.
Communication & Coordination
Liaise with suppliers, customers, drivers and internal staff to ensure smooth daily operations.
Follow up promptly on outstanding orders, deliveries and documentation.
Communicate any stock discrepancies, delivery issues or operational concerns to the supervisor.
Requirements
Minimum Higher Diploma or Bachelors Degree in Accounting, Science or a related field is an advantage.
Good organisational skills and attention to detail.
Comfortable handling numbers, paperwork and data entry.
Basic proficiency in Microsoft Excel, Word and other office applications.
Able to communicate effectively with suppliers, customers and delivery personnel.
Physically fit and comfortable handling and moving hardware/stock when required.
Responsible, punctual, willing to learn and able to work independently.
Able to work 6 days per week, from 8:00 AM to 6:00 PM.
To Apply:
Please submit your CV with your relevant experience and expected salary.
Tell employers what skills you have
Communication With Suppliers
Microsoft Excel
Timely Delivery
Organisational Skills
Office Applications
Checking Deliveries
Follow-Up Calls
Logistics
Finance and Accounting
Computer Proficiency
filling in paperwork
Accounting
Inventory Counting
Documentation and Administration