Office Administrative Officer

Roles & Responsibilities

Job Responsibilities

• Handle general office administrative duties and provide day-to-day administrative support.
• Check, monitor and reply to company emails and correspondence promptly.
• Assist the Manager with daily operational and administrative requirements.
• Prepare forms, supporting documents and paperwork for submissions to relevant authorities.
• Perform online and/or physical submissions to relevant authorities and follow up on submission status.
• Maintain proper filing and organisation of company documents and records.
• Prepare letters, forms, quotations and other office documents as required.
• Liaise with customers, suppliers, contractors and relevant parties on administrative matters.
• Perform data entry, document scanning, filing and record keeping.
• Handle other administrative and operational duties assigned by the Manager.
• On-the-job training will be provided for authority submission procedures.

Candidate Requirements

• Self-motivated and able to work independently with minimal supervision.
• Strong self-learning ability and willingness to take initiative in learning new tasks and procedures.
• Resourceful and willing to find solutions rather than waiting for step-by-step instructions.
• Responsible and able to follow through on assigned tasks and deadlines.
• Organised, careful and attentive to details, especially when preparing documents for authority submissions.
• Able to prioritise daily work and follow up on outstanding matters independently.
• Basic proficiency in Microsoft Word, Excel and email.
• Able to communicate effectively in English for emails, documentation and authority submissions.
• Previous administrative experience is an advantage but not essential.
• Candidates with limited experience but a strong learning attitude are welcome to apply.

Tell employers what skills you have

Resourceful Problem-solving
Document Preparation
Written English
Maintaining Filing Systems
Managing Deadlines
self-study
prioritize work
Email Communications
Computer Proficiency
Providing Quotations
Managing Daily Operations
Support Documents
Administrative Support
electronic submissions
Liaising With Customer
Able To Work Independently