Building Facilities Executive

Roles & Responsibilities

Job Description

• Respond and attend to ad-hoc facility-related tasks.
• Develop and plan work schedules, resource allocation, and manpower for assigned tasks. Beyond planned tasks, to ensure prompt response to emergency repair requests.
• Allocate work to technicians and ensure all jobs are correctly and properly achieved within standards & SOPs.
• Ensure that in-house teams and outsourced contractors adhere to safety standards and conduct their work with proper risk assessments and safety measures.
• Manage the inventory of spare parts, tools and equipment. Coordinate with Purchasing department and suppliers to ensure the availability of required materials for maintenance and repairs.
• Provide updates to senior management on departmental performance and challenges and regularly provide status reports to senior management.
• Any other administrative assignment and duties as assigned by the Manager.
• The title of your appointment is merely a description of convenience and shall not be construed to neither limit the scope nor extent your duties and responsibilities.

Requirements

• Diploma in Facilities Management, Business Admin or related field, or equivalent experience. Engineering qualification is an advantage but not required.
• Typically 2–4 years’ facilities admin / ops support / contractor coordination in Singapore.
• Strong organising skills; MS Office; CMMS an advantage.
• Clear English; basic WSH paperwork (RA/SWP, PTW) preferred.
• Willing to handle ad-hoc and emergency coordination, including after hours if needed.

Tell employers what skills you have

staff & manpower
Business Administration
Liaise With Technicians
Microsoft Office
Organisational Skills
Coordination
Health & Safety Standards
Spare Part Management
English
Emergency Services
Resource Allocation
Emergency Response Procedures
Senior Management Review
CMMS
organising work schedules
Maintenance and Repair