Executive - Facilities Management

Roles & Responsibilities

The Executive, Estate & Infrastructure (E&I) supports the day-to-day facilities and estate management operations across the organization's premises. The role is responsible for coordinating maintenance activities, tracking facilities-related matters, conducting site inspections, supporting audit requirements, and engaging internal stakeholders to ensure a safe, functional, and well-maintained environment.

The successful candidate will work closely with centre representatives, vendors, contractors, and internal departments to support operational excellence and business continuity across all sites.

Job Responsibilities:
Facilities Maintenance Triage and Coordination

• Serve as the primary coordinator for internal stakeholders on facilities and maintenance matters.
• Triage and escalation of facilities repairs/ rectification requests to the right approving authority with appropriate rectification recommendations.
• Coordinate facilities-related requests and follow-up actions with centres.
• Support day-to-day estate operations across all sites.

Facilities Management Tracking

• Maintain facilities maintenance trackers and service request records.
• Monitor outstanding maintenance issues and follow up on completion.
• Track vendor service delivery performance for facilities-related works.

Facilities Site Inspection

• Conduct routine facilities and maintenance site visits.
• Carry out inspections relating to maintenance, defects, and operational matters.
• Verify completion of maintenance and rectification works.
• Report site findings and recommend follow-up actions.

Internal Stakeholder Engagement

• Coordinate with centre representatives and internal departments on facilities matters.
• Gather operational feedback and support issue resolution.
• Facilitate communication between centres and the E&I team.

Facilities Audit Support

• Support preparation and coordination of Facilities Audit activities.
• Monitor and track closure of audit findings and corrective actions.

Administration

• Facilitate payment and approvals for facilities-related services rendered

Continuous Improvement

• Propose, recommend, and implement process improvement initiatives relating to faults and facilities management scope of work.

Business Continuity Support

• Provide operational coverage during staff absence and peak workload periods.
• Support ongoing facilities operations and estate management activities to strengthen business continuity within the team.

Job Requirements:
Educational Qualifications

• Diploma/Degree in Real Estate, Facilities Management, Business Administration, Project Management or related field. (3–5years of relevant experience for diploma holders).

Relevant Experience

• Familiarity with government regulations, building codes, and property laws
• Knowledge of ISO standards and audit processes is an advantage
• Basic knowledge of Mechanical & Electrical (M&E) systems, including air-conditioning, electrical, fire protection, plumbing, and building services will be advantageous.

Competencies

• Ability to communicate effectively to ground staff and senior leadership.
• Ability to multi-task and perform project management tasks and documentation
• Good vendor management skills
• Proficient in MS Office, asset tracking software, and ERP systems
• Ability to analysis facilities and process-related issues and triage issues based on urgency and severity.
• Collaborative and proactive, with a self-starter mindset and attention to detail

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Morgan McKinley Pte Ltd

EA License No: 11C5502 | EAP Registration No: R22110157

Tell employers what skills you have

Business Administration
Estate Management
Recommendations for Approval
Iso Auditing
Building/Estate/Property Management
Construction Services
Competency Management
Electrical
Planned Maintenance
Project Management
Facility Maintenance
Building Codes
communicating with staff
Facility Planning
M&E
Facilities Management