Shipping Operation/Admin Assistant, Singaporean / PR Only

Roles & Responsibilities

Job Summary

The Shipping Operation/Admin Assistant supports operations and general administrative, requiring strong time management, discretion, and a service-oriented mindset.

Responsibilities

• Prepare and process export shipping documents (Bill of Lading, Packing Lists, Invoices, Certificate of origin etc.)
• Handle shipping documentation / Reporting of shipment details
• Handle data entry and maintain accurate documentation for shipments in the system
• Execute general office errands promptly to maintain smooth office functioning
• Manage office supplies inventory and purchase office items to ensure availability
• Support administrative paperwork, data recording, and filing to maintain accurate records
• Deliver and collect documents, parcels, and other items as assigned to support company operations
• Perform additional transportation tasks as required to meet operational needs
• Coordinate office renovation, repair, and maintenance activities to ensure a safe and functional workspace
• Assist in organizing small company events and activities such as team bonding and CSR initiatives to foster employee engagement
• Perform other administrative support and ad hoc duties as assigned to address emerging office needs
• Maintain confidentiality and professionalism when handling sensitive information with management and clients
• Communicate effectively with colleagues and external parties to support service-oriented office operations
• Good organisational skills with basic computer skills to complete administrative tasks efficiently
• Adapt to multitasking and respond flexibly to changing operational demands

Required competencies and certifications

• Possess a valid Singapore Class 3 driving licence with a clean driving record
• Proficiency in MS Office (Word, Excel)
• Demonstrate responsibility, punctuality, and safety consciousness in daily tasks
• Exhibit a well-groomed and professional appearance

Tell employers what skills you have

Shipping Documentation
Dashboards
Corporate Governance
Microsoft Excel
Prepare Shipments
accurate filing
Workplace Safety
Liaison With Shipping Agents
General Office Work
Recording of Data
Invoices Management
Inventory of Office Supplies
Auditing
Digital Certificate
Repair Issues
Administrative Office Support
Accountability
transportation responsibilities
Operations & Services
Document Delivery