Receptionist cum Secretary

Roles & Responsibilities

Key Responsibilities

Receptionist

• Serve as the first point of contact for all visitors, clients, and employees, delivering professional and courteous front desk services.
• Manage incoming telephone calls by answering, screening, forwarding, and taking messages promptly and accurately.
• Coordinate incoming and outgoing mail, courier services, and deliveries.
• Administer company vehicle scheduling, allocation, and usage records.
• Arrange and coordinate internal and external meetings, including scheduling and venue bookings.
• Procure office supplies, equipment, and services in compliance with company policies and procedures.
• Process employee reimbursement claims (e.g., travel, medical, and other business-related expenses) accurately and within established timelines.
• Provide general administrative support, including filing, document preparation, photocopying, data entry, and record maintenance.
• Perform other administrative, general affairs, or ad hoc duties as assigned.

Secretary

• Manage the Executive's calendar by scheduling appointments, meetings, conference calls, and coordinating travel arrangements.
• Maintain records, prepare reports, process expense claims, and handle confidential information with the highest level of discretion.
• Plan and coordinate travel itineraries, logistics, accommodation, transportation, and hospitality arrangements for visiting guests and business partners.
• Provide comprehensive administrative support to the Executive and undertake additional responsibilities as assigned.

Requirements

• Diploma in Business Administration or a related discipline is preferred.
• Minimum of two (2) years of relevant working experience. Fresh graduates with strong internship experience are encouraged to apply.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Well-organized, proactive, and capable of managing multiple tasks and competing priorities effectively.
• Strong interpersonal, written, and verbal communication skills in both English and Chinese.
• Demonstrates professionalism, attention to detail, and the ability to maintain confidentiality.

Tell employers what skills you have

Microsoft Office
Microsoft Excel
Administration
Data Entry
Procurement
Administrative Support
Microsoft Word
Screening
Scheduling
Hospitality