Operations & Administrative Executive (F&B)

Roles & Responsibilities

A. F&B Operations Support

• Provide on-site operational support across accounts as needed, assisting site teams during service periods, events, and busy periods

• Help coordinate day-to-day service requirements including staffing arrangements, setup needs, and equipment requests

• Support catering and event setups across sites when additional manpower or coordination is required

• Assist Account Managers and Unit Managers with operational tasks that require cross-site follow-through

• Assist with receiving and stock-related tasks at sites when required

B. Administrative Support

• Handle sourcing tasks including obtaining quotations, comparing vendors, and coordinating procurement requests across accounts

• Liaise with vendors and suppliers on orders, deliveries, and service matters as directed

• Manage and update data across operational trackers, including client-specific documentations, feedback records, food tasting and food costing exercises.

• Support and maintain SOPs, checklists, and supporting operational documents for all accounts

• Produce PowerPoint presentations for client reviews, internal meetings, and management updates

• Maintain organised file systems for all account documentation — digital and physical

• Support finance-related tracking tasks including invoice records, expense records, purchase order tracking, and monthly cost review

• Assist in GRN and supplier invoice reconciliation in support of site finance workflows

• Handle general correspondence, scheduling, and coordination tasks as directed by the Account Managers

Tell employers what skills you have

Account Management
supplier liaison
invoice recording
Food Cost Management
Service Planning
Assist team
Catering Events
Providing Quotations
Stock Handling
Order Tracking
Coordinating Procurement
Powerpoint Presentations
Invoice Finance
general accounts duties
Pricing Review
Accounts Filing System