Facilities Admin Executive

Working Days : Mon - Fri

Working Hours : 8 : 00am - 5 : 00pm

Daily Lunch provided

Responsibilities

• Ensure adequate format and content of invoices by category of spend (ATC / NTC / Discrete)
• Ensure timely invoicing (reduce unbilled revenue as much as possible)
• Escalates Collections and DO / PO issues
• Support in the elaboration of the necessary documentation to ensure delivery of Change Controls, identifying and preparing relevant documents accurately and on a timely basis.
• Assist in the identification of savings initiatives.
• Support in tracking of savings initiatives and discrete work.
• Provide administrative support for the operation of the departments and assists Account Manager in a variety of administrative matters : leaves, attendance records, overtime, payroll, training records, etc.
• Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.
• To play a key support role in the delivery of client projects, including client liaison, contact with internal resource departments and external suppliers, and administrative work.
• To manage the administration and smooth running of client jobs, including taking responsibility for reporting, management of client communication and program participants including contact reports, maintaining up-to-date electronic and paper files.
• To effectively manage suppliers to ensure the highest quality is delivered and the best price negotiated.
• To support the local team with suppliers enrolment in Construct Secure platform.
• Any other ad-hoc tasks as a result of business requirements assigned by the Account Manager.

Knowledge, Skills and Abilities Required

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