Admin Executive

Roles & Responsibilities

Industry : Marine, Diving

Office Location : Boon Lay / Jurong – 6 mins drive from Pioneer MRT

Working Hours : 0930h – 1830h

Role : Full Time

Roles and Responsibilities

• Office Management
• Work closely with management team to execute daily office operations, ensuring smooth functioning of jobs
• Manage office supplies inventory and place orders when necessary
• Maintain office equipment and coordinate repairs or replacements as needed
• Communication
• Manage incoming and outgoing correspondence, including emails, phone calls, and mails and providing reminders to management
• Ensure effective communication within operations team and clients
• Documentation and Record Keeping
• Maintain accurate and up-to-date records for all diving jobs – service reports, doing up final diving reports
• Organize and manage both digital and physical documentation filing systems
• Preparing of diving reports, presentations, and documents as required by management or clients
• Work closely with management to prepare staff weekly allowance for payment processing
• Scheduling and Coordination
• Scheduling appointments, meetings, courses, diving medicals, and travel arrangements for management and staff
• Coordinate with clients, suppliers, and vendors to schedule services and deliveries

Job Requirements

Tell employers what skills you have

Ability to Multitask

Microsoft Office

Microsoft Excel

Touch Typing

Literacy

Office Management

Administration

Payroll

Data Entry

Time Management

Spreadsheets

Communication Skills

Administrative Support

Microsoft Word

Scheduling

Able To Work Independently