Purchasing Assistant

JOB DESCRIPTION

POSITION : PURCHASING ASSISTANT

Responsibilities

• To assist the Manager, Purchasing in setting up the Centralised Purchasing Department with procedures.
• Maintain and improve all aspects of purchasing functions.
• To handle suppliers' invoices, process purchase orders, etc.
• To support Sales, Service Sales and Project departments, both locally and overseas, in sourcing for existing and new parts.
• To provide quotes to internal customers promptly.
• Identify potential, effective and reliable vendors.
• Source and negotiate for competitive prices and good credit terms from vendors.
• Ensure timely deliveries, right quality, quantity, source and prices.
• Ensure procedures, standards and guidelines are followed and maintained.
• Resourceful and conduct market studies for new range of materials.
• To develop good relationships with active vendors and create a strong vendor base.
• Responsible for providing a high standard of customer service.
• To gather competitors' products and parts information and feedback to the Management via a Market and Competitors' Analysis report.
• To generate weekly reports to update management on progress of all purchasing and shipment schedules for Sales, Service Sales and Project departments reflecting ETD / ETA and Airway bill no, and dates.
• To prepare monthly reports on purchasing and shipping schedules to the management.
• Any other duties assigned by the Management from time to time.

Job Requirements :