Shipping Administrator (Project)

Roles & Responsibilities

Shipping Administrator - European Engineering MNC

1 year contract renewable yearly

Salary : $4200 max

5 days work week

8am - 5pm

Location : Ayer Rajah

Job Scope :

Create (PR) as per PM inputs in the SAP system and work with SCM team for the release of PO.

Prepare commercial invoices and Packing list based on details received from various factories and based on contractual break up and T &C.

Discuss with factories / supplier for the detail packing list, packaging detail, no of cases / consignment.

Discuss with customers and get approval.

Final Commercial Invoice and Packing list to be shared with T& L and closely work with them for timely shipment.

Prepare Shipping Mark based on contract / discussion with customer and share it with factories and ensure shipping Mark is fully sticked in each case and get all photos from factory.

Prepare (DO) & co-ordinate with logistics for dispatches / deliveries to customers.

Store / maintain PO, Order acknowledgement, Detail packing list, packaging detail. Shipping documents. B / L, Proof of Deliveries (POD) in the share point.

Check any additional documents needed from factories for issuing customer invoices.

Assist in providing the supporting documents related to dispatches for issuing invoice.

Warranty handling : Arranging material dispatch to customer during warranty period. Coordinate with customers related to warranty material

Arranging documentation for returning Goods during warranty period.

Support project controller with documents related shipping / service done.

Support PM’s on project documentation, reconciliation activities, time sheet

compilation and other project documentation and other reporting. 

Support PM in the OPQ SAP entries and follow up activities.

Ensure compliance of Company procedures / principles

Various Ad hoc activities

Tell employers what skills you have

Microsoft PowerPoint

Factory

Microsoft Office

Microsoft Excel

Construction

Arranging

Photos

Administration

SAP

Compliance

Purchase Orders

Packaging

Warranty

Administrative Support

prepare purchase orders

Issuing purchase orders

Shipping