Purchasing & Sales Operation Assistant

Purchasing & Sales Operation Assistant

Job Description

• Providing administrative support to the sales & Procurement team, including order processing, customer inquiries, delivery schedule, and data entry.
• Handle day-to-day corresponding emails between suppliers and customers.
• Process sales enquiries, generate quotations & consolidate orders
• Track and follow up on order status with customers and suppliers.
• Maintaining accurate customer records and sales documentation
• Assist in coordination between customers, suppliers, internal manufacturing department and forwarder to meet shipment schedules for both export and import shipments
• Work with suppliers, freight forwarder / s, and internal teams to ensure timely and cost-effective deliveries.
• Collaborate with vendors, transporters, and third-party logistics providers.
• Maintain operational reports on shipments, costs, and supplier performance.
• Maintain the Approved Vendor List (AVL)& NDA and conduct Supplier Performance Reviews.
• Process invoices, delivery orders, and payment requests for the Accounts Department.
• Generate, update, and maintain Purchase Orders (POs) with accurate pricing and terms.
• Track, expedite, and follow up on POs to ensure on-time delivery.
• Work closely with Manager to address past-due shipments.
• Resolve supplier discrepancies and manage procurement activities to meet cost, schedule, and quality requirements.
• Other Ad-hoc duties as assigned by Management.

Job Requirement

Benefit