Assistant Manager / Senior Assistant Manager(Operations)

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Job Description

This is an research administrative and operational position within the Asia Centre for Health Security (ACHS). The incumbent will be part of the team to support the core functions of the centre. Their duties would include supporting research administration, conducting education and training programs, convening meetings, and secretariat functions.

Duties & Responsibilities

Working under the direction of the Director and Head of Operations at the ACHS, the Assistant Manager / Senior Assistant Manager will be part of the team to support the core duties of the centre :

a)Research and Centre Administration

• Support researchers to draft, review, negotiate and execute research agreements byworking closely with researchers, collaborators and internal and external legal offices
• Liaise and support the centre's leads and research staff to meet the centre'sobjectives of the centre
• Provide administrative support and point of contact between faculty and researchersand NUS administrative departments to support the management of research projects
• Administrative support for the running of the centre, including arranging meetings,liaising with third party providers and vendors
• Support financial administration, processing of payment, procurement and budgettracking for centre expenses and donor funding
• Tracking of assets and reporting deliverables to funder and donors

b)Education and Training and the Convening of Meetings and Roundtables

c)Collaboration & Partnership

d)Provide secretariat support for the centre (Faculty Meetings, International AdvisoryPanel), this includes arranging of meetings, preparation of slides, notes of meeting,communication and dissemination of information, and collation of reports

e) Work closely with other offices in the school, e.g. finance, HR, IT and GHO and university, e.g. OLA, ODPRT, CPO to take forward all administrative tasks, including discussion, collaboration and problem-solving on complex situations

f) Other duties assigned by the Director or Head, Operations

Qualifications