Admin Assistant Executive

Roles & Responsibilities

The Assistant Executive is responsible for :

• Prepare, issue, and track purchase requisitions (PR) and purchase orders (PO) based on approved purchase requests.
• Verify order details such as quantity, pricing, and delivery timelines.
• Support the buyer to maintain no out-of-stock situation.
• Coordinate and apply for import and export permits
• Coordinate with warehouse / logistics on goods delivery and stock receiving.
• Monitor stock level and alert buyer of stocks that requires replenishment.
• Accept orders from suppliers when buyers are unavailable.
• Monitor incoming stock and flag discrepancies or delays.
• Maintain accurate purchasing records and update the procurement system.
• Update product pricing, vendor details, inventory movements, and stock availability promptly and accurately.
• Handle reject / return of defective inventory and facilitate the return process
• Generate basic procurement reports (e.g., PO status, supplier performance).
• Provide general admin support to the procurement department.
• Perform other ad-hoc duties as assigned

Qualifications & Experience Required

Tell employers what skills you have

Producing

Budgets

Accounts Payable

Supplier Performance

Editorial

Tax

Inventory

Purchasing

Scripting

Accounting System

Procurement

Accounts Receivable

Storytelling

Scheduling

Pricing

Cut